Assistant Director, Student Involvement

Wesleyan University, founded in 1831, is a diverse,energetic liberal arts community where critical thinking and practical idealism go hand in hand.

The Office of Student Involvement (OSI) cultivates a vibrant and inclusive campus community by empowering students and studentorganizations through leadership development, collaborativeprogramming, fiscal responsibility, and meaningful traditions. Theoffice serves as a central resource for extracurricular engagement,supporting over 200 student groups and coordinating signatureevents from New Student Orientation to Senior Week that fosterconnection, celebration, and a strong sense of belonging.

Reporting to the Director of Student Involvement, the Assistant Director supports and advises Wesleyan student leaders and assistsin the coordination of student-initiated campus events. The Assistant Director also helps to prepare students to be active and effective leaders and event planners. This position contributes to departmental planning and supports the implementation of established policies and procedures related to student programming and events.

Responsibilities for the position include:

STUDENT ADVISING

• Advise student event planners with program planning, roomreservations, budgeting, and Wesleyan contracting.
• Work with other administrative and academic departments toenhance campus programs and increase collaboration on campus.
• Provide advising and support to student leaders, including members of the Wesleyan Student Assembly. Assist with addressingstudent issues and concerns, facilitate referrals as necessary.
• Develop contacts with student leaders and encourage activestudent participation in the planning and implementation of campus programs.
• Provide workshops and trainings to student group leaders onevent planning procedures and strategies.

• Assist in the organizing and planning of New Student Orientation (NSO) programs by serving as a member of the Campus Wide Planning Team.
• Assist with the hiring, supervision, and training of Orientation Interns and Orientation Leaders.
• Book spaces and coordinate with campus partners and service providers for implementation of all Orientation programs and activities.
• Supervise and coordinate late-night social events during newstudent orientation, ensuring a safe, inclusive, and engaging environment for all participants, while managing logistics, staff,and participant behavior.
• Plan and implement Wesleyan’s Week of Welcome by coordinating with service providers and working with campus partners / studentgroups on their hosted events.
• Lead the planning, and coordination of university-widelate-night/substance-free programming with the Cardinal Programming Board.

• Review and approve student event submissions.
• Serve as primary liaison between student groups,departments/offices, and external partners for event needs, such as Physical Plant support, IMS A/V support, Public Safety support,furniture rentals, etc.
• Create layout diagrams for event setups through Microsoft Visio.
• Draft and execute contracts for student group events, asneeded.
• Co-Manage the Student Programming Fund, Leadership, and Programming budgets with the other Assistant Director, including tracking expenditures.
• Manage Wesleyan Student Assembly (WSA) elections process withthe WSA Chief of Staff, including reviewing election ballot drafts,gathering eligibility lists, and verifying votes.
• Serve as Campus Administrator for web-based student engagementdatabase, Wes Nest and conduct training for campus users.
• Support coordination with ITS on the maintenance and upgradesto the Wes Nest / Engage API migration to EMS (Event Management System) Database.
• Maintain the student reservation template in the Event Management System Database and serve as liaison to the Events and Conferences Office regarding administrative processes.
• Assist with the collection and use of data to support program assessment and effectiveness.
• Assist in coordination of major university events such as Orientation, Spring Fling, and Senior Week.
• Serve as resource for students, University personnel and external partners.
• Facilitate referrals to appropriate academic and/or administrative departments as necessary.
• Conduct research and benchmarking as necessary.
• Represent the Office of Student Involvement on designatedcommittees as assigned.
• Develop web-based resources, research new technologies for students to reference for event planning and leadership development.
• Assist with the maintenance of the Department website.

• Recruit, select and supervise Cardinal Programming Boardresponsible for alternative campus wide programs and events.
• Assist Director in supervising Concert Committee studentmembers who are responsible for the planning and executing ofmusical events by off-campus artists.

• Support the implementation of established risk managementpractices for student groups.
• Support the implementation of policies and procedures relatedto risk for student events.
• Assist in reviewing student…