Faculty Affairs & Governance Specialist

Wesleyan University is a selective liberal arts institution in Middletown, Connecticut, home to approximately 3,000 undergraduate students, 200 graduate students, and a faculty of distinguished scholars deeply committed to teaching, advising, and research.

The Office of Academic Affairs supports the work of the faculty and oversees the University curriculum, faculty hiring and promotion, faculty research and teaching, and the administration of all academic departments, programs, and the library.

The Faculty Affairs & Governance Specialist manages faculty employment transactions, onboarding, and immigration services across all appointment types, working in close partnership with the Associate Provost for Budget and Personnel.

Working as part of the Academic Affairs team under the direction of the Associate Provost for Budget and Personnel, the Faculty Affairs & Governance Specialist serves as a key resource for faculty, department chairs, administrators, and university partners on faculty employment, onboarding, and immigration matters, coordinating visa processing, employment records, and federal compliance in support of Academic Affairs leadership. The office supports approximately 380 continuing faculty and approximately 120 visiting faculty.

Together, the Faculty Affairs & Governance Specialist and the Faculty Affairs & Immigration Specialist provide comprehensive faculty affairs support across the entire faculty employment lifecycle. Each position maintains specialized expertise while serving as backup to the other to ensure continuity of service and consistent support for faculty, department chairs, and academic leadership. The Faculty Affairs & Governance Specialist serves as the primary administrative resource for faculty, department chairs, deans, and university committees regarding faculty appointment, review, governance, and leave processes, in coordination with the Associate Provost for Budget and Personnel.

• Coordinate all processes related to faculty reappointment, tenure, promotion, and periodic reviews in conjunction with the Associate Provost and academic deans.
• Serve as the institutional coordinator for review timelines across all departments; maintain a master tracking system for all faculty due for review, renewal, tenure, or promotion.
• Process faculty appointment changes, renewals, and mid-year appointment modifications in coordination with the Associate Provost.
• Notify department chairs each semester of upcoming review and promotion deadlines; provide process guidance and required materials in coordination with the Associate Provost.
• Support the collection and tracking of required review materials; maintain confidential review files and documentation.
• Track faculty course loads and appointment data for 380 faculty across all appointment types.
• Facilitate sabbatical, parental, medical, and unpaid leave processes in coordination with the Associate Provost; maintain leave records and communicate deadlines and procedures to faculty and department chairs.
• Maintain faculty data that feeds institutional systems and publications.

• Coordinate additional pay, summer salary, and faculty overload payments in conjunction with the Associate Provost and Finance.
• Process end of appointment actions in Workday for tenure-track, tenure, and continuing faculty.
• Collaborate with Payroll, Finance, Benefits, and other university offices as needed on faculty compensation matters.

• Provide comprehensive administrative support for faculty governance committees including the Advisory Committee, Academic Council, Educational Policy Committee, Review and Appeals Board, Faculty Meetings, and for the faculty reappointment and promotion process including teaching evaluation report.
• Support the Academic Secretary in setting meeting agendas; prepare faculty personnel documentation, by‑law documentation, and governance materials for committee meetings in coordination with the Associate Provost.
• Coordinate faculty elections and committee appointments.
• Maintain faculty governance records;…