Faculty Affairs & Immigration Specialist

## Faculty Affairs & Immigration Specialist Apply locations:
Middletown, CT (Main Campus) time type:
Full time posted on:
Posted 2 Days Agojob requisition :
R101266

Wesleyan University is a selective liberal arts institution in Middletown, Connecticut, home to approximately 3,000 undergraduate students, 200 graduate students, and a faculty of distinguished scholars deeply committed to teaching, advising, and research.

The Office of Academic Affairs supports the work of the faculty and oversees the University curriculum, faculty hiring and promotion, faculty research and teaching, and the administration of all academic departments, programs, and the library.

The Faculty Affairs & Immigration Specialist manages faculty employment transactions, onboarding, and immigration services across all appointment types, working in close partnership with the Associate Provost for Budget and Personnel.

Working as part of the Academic Affairs team under the direction of the Associate Provost for Budget and Personnel, the Faculty Affairs & Immigration Specialist serves as a key resource for faculty, department chairs, administrators, and university partners on faculty employment, onboarding, and immigration matters, coordinating visa processing, employment records, and federal compliance in support of Academic Affairs leadership. The office supports approximately 380 continuing faculty and approximately 120 visiting faculty.

Together, the Faculty Affairs & Governance Specialist and the Faculty Affairs & Immigration Specialist provide comprehensive faculty affairs support across the entire faculty employment lifecycle. Each position maintains specialized expertise while serving as backup to the other to ensure continuity of service and consistent support for faculty, department chairs, and academic leadership.

Responsibilities include:

** Faculty Employment Administration
*** Collaborate with the Associate Provost, academic deans, and department chairs on initial department requests to hire.
* Complete the hire process in Workday for all faculty appointment types including visiting, tenure-track, tenure, continuing, per-course, and post-doctoral appointments.
* Maintain faculty employment data in Workday and related institutional systems to support the University directory, catalog, Wes Maps, payroll, and institutional reporting.
* Generate letters of appointment and employment documentation for primary and secondary faculty appointments in coordination with the Associate Provost
* Create and maintain faculty positions and job requisitions in Workday.
* Conduct background checks and maintain confidential records for all incoming faculty.
* Coordinate faculty onboarding for all appointment types including per-course and visiting faculty; initiate the new hire checklist process to ensure computer access, systems setup, and departmental notifications are completed upon confirmed appointment.
* Connect relocating faculty with Human Resources for relocation allowance guidance and all new hires with Human Resource for benefits enrollment guidance and questions.
* Process end of appointment actions in Workday for visiting and per-course faculty; fulfill SEVIS reporting obligations for international faculty upon termination.
** Faculty Immigration and International Employment Services
*** Serve as the University’s primary administrative resource for faculty and staff immigration matters across Academic Affairs and Academic Affairs-adjacent departments, in coordination with the Associate Provost who serves as the University’s immigration signatory.
* Assess individual faculty and staff situations and advise on appropriate visa classification — including H-1B, O-1, TN, J-1, and PERM — in support of the Associate Provost and in coordination with outside immigration counsel.
* Manage visa sponsorship processes from initiation through completion in coordination with the Associate Provost and outside counsel.
* Maintain expertise in federal immigration regulations, SEVIS, and employment authorization requirements.
* Advise faculty, staff, department chairs, and administrators on visa options, timelines, and compliance requirements.
* Track…