Office Assistant CL

Introduction

The State of Connecticut Department of Emergency Services and Public Protection (DESPP) is seeking a full-time Office Assistant to support the Legal Affairs Unit.

This position is full time, 40 hrs, Monday through Friday, 8:00 a.m. to 4:30 p.m., providing administrative and clerical support to legal staff, including document processing, records management, and general office operations.

Join DESPP and be part of a team dedicated to supporting public safety and the critical work of Connecticut’s law enforcement community.

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins .
2. Shared Fiscal Responsibility
3. Ethics and Accountability

• Operational Efficiency, Efficacy and Excellence
• Making decisions through the thoughtful and informed use of data.
• Challenging the "that's the way it's always been done" construct—i.e., thinking outside the box as to how we can improve.
• Constantly seeking better results.
• Recognizing our collective responsibility to steward the agency's resources.
• Realigning planned budgetary actions to ensure that they are in taxpayers' interests.
• Preparing together for potential budget stresses and fiscal challenges.
• Critically and constantly measuring our practices against our policies.
• Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement.
• Regularly engaging external partners for feedback and assessments.
• Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways.

Candidate selected for an interview must provide the following at the time of interview:

• Two (2) most recent performance evaluations
• Completed CT-HR-13

• Two (2) professional references contact information including name, email and phone number (at least one being a current and/or previous supervisor)
• Completed CT-HR-13

Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. The CT-HR-13 can also be found on the DAS website (Use the "Apply for this Job" box below).

by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. Also considered in this selection process:
Any pending or disciplinary history within the past 2 years and review of attendance records.

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

• TYPING:
  • Types a variety of materials in relation to other duties or as assigned;
  • Enters and retrieves data on computers, tablets, and other electronic equipment.
• FILING:
  • Sets up and maintains office procedures, filing and indexing systems and forms for own use.
• CORRESPONDENCE:
  • Composes routine correspondence.
• REPORT WRITING:
  • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
• INTERPERSONAL:
  • Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
  • Responds to inquiries from other work units or departments/agencies;
  • Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
  • May lead lower level employees in carrying out assigned clerical functions.
• PROCESSING:
  • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
  • Processes a variety of…