Executive Assistant & Marketing Coordinator

Job Details

Location:

Middletown, CT 06457
Position Type:
Full Time
Education Level: 4 Year Degree
Salary Range: $68,000 - $80,000 per year
Travel:
Negligible

Shift: Day (8 am – 5 pm EST)
Job Category:
Marketing

The Executive Assistant & Marketing Coordinator serves as a force multiplier for executive leadership while owning day-to-day execution of marketing initiatives. This role is responsible for managing priorities, driving follow-through, and ensuring both executive workflows and marketing programs run smoothly and on schedule. This is a high‑trust, high‑autonomy position that requires proactive, highly organized, and resourceful judgment with limited direction.

• Executive Support
  • Own executive calendar, including prioritization, scheduling, and conflict resolution
  • Act as a gatekeeper for incoming requests, ensuring effective use of executive time
  • Prepare meeting agendas, materials, and pre‑reads; capture notes and drive follow‑ups
  • Track key initiatives, commitments, and action items to ensure execution and accountability
  • Coordinate travel, events, and internal logistics as needed
  • Serve as a central point of coordination across internal teams on behalf of leadership
• Marketing Coordination
  • Own execution of the marketing calendar, including email campaigns, events, and content updates
  • Build and deploy email campaigns (Hub Spot or similar), including drafting and QA
  • Coordinate trade shows, customer events, and marketing initiatives end‑to‑end
  • Manage website updates, landing pages, and product/content updates
  • Oversee social media scheduling and basic content publishing
  • Identify gaps or opportunities in marketing execution and proactively recommend improvements
• Cross‑Functional Coordination
  • Track progress of key projects and ensure deadlines are met across teams
  • Follow up with stakeholders to maintain momentum and accountability
  • Maintain organization of shared materials, systems, and workflows
  • Improve internal processes and documentation to increase efficiency and consistency

First 30 Days

• Develop working knowledge of systems (Hub Spot, website CMS, internal tools)
• Begin managing executive calendar and scheduling with guidance
• Support execution of ongoing marketing campaigns and initiatives
• Build relationships with key internal stakeholders

By Day 60

• Independently manage calendar and scheduling priorities with minimal oversight
• Execute email campaigns and marketing initiatives end‑to‑end
• Successfully coordinate at least one event or campaign
• Demonstrate strong follow‑through on executive and cross‑functional commitments

By Day 90

• Fully own day‑to‑day executive support, including prioritization and follow‑up tracking
• Independently run marketing coordination workflows and execution calendar
• Proactively identify and implement improvements to workflows or processes
• Operate as a reliable point of coordination across leadership and teams

• 3–6 years of experience in executive support, coordination, or marketing operations roles
• Demonstrated ability to support senior leaders in a fast‑paced environment
• Strong organizational skills with exceptional attention to detail and follow‑through
• Ability to manage multiple priorities and operate independently
• Experience with marketing tools (Hub Spot preferred) and website content management
• Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint)
• Strong written and verbal communication skills
• High level of integrity and discretion in handling confidential information
• Proactive, resourceful, and detail‑oriented with a problem‑solving mindset
• Ability and willingness to work onsite five days per week at our Middletown, CT, offices
• Hours are 8 am to 5 pm EST, Monday through Friday
• Demonstrated enthusiasm for and expression of…