School Secretary

School Secretary

Position Overview:

Under direction of the Building Principal, the Secretary will provide clerical, secretarial, accounting and administrative assistance to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Salary Range:
The salary range for this role can be found in the provided link:
Salary Scales

Essential Duties and Responsibilities:

• Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc.
• Composes correspondence, reports and other written documents.
• Works closely with the Principal and Administrators on various projects and schedules.
• Schedules appointments and maintains up-to-date calendars for administrator(s).
• Opens, sorts, prioritizes mail and other forms of communication and redirects to those who should act and/or should be kept informed of its contents.
• Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• Assists in budget preparation, tracking budgets, invoice payments, and other financial matters.
• Prepares budget information as required.
• Maintains and assumes responsibility of records and files.
• Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment.
• Operates/Maintains/Trains staff on appropriate office equipment.
• Receives, counts, and secures money, and records transactions, as assigned by the administrator(s).
• Assists the administrator in developing, compiling and preparing information and reports.
• Develops priorities, methods and procedures for effective performance of duties and office preparation.
• Assists administrator(s) in designated, routine administrative tasks.
• Prepares budget information, and handles the finances for the school.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs related administrative secretarial duties, as assigned by administrator(s).
• Communicates curriculum and student-related information effectively in oral and written form.
• Performs other duties and responsibilities as assigned by the Principal/Supervisor.

Minimum Qualifications:

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Knowledge and experience with tracking budgets, paying invoices, purchase orders, etc.
• Knowledge of mathematics and bookkeeping methods.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record (school or employment).
• Effective communication skills.

Physical Requirements:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time.

Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Physical and

Environmental Conditions:

The work of this class is generally performed in a school environment. Work may require the ability to move around the school and…