Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist in Middletown, New York on a Contract basis. This onsite role is well suited for someone who thrives in a fast-paced accounts payable environment, brings strong invoice processing expertise, and can manage detailed work with accuracy. The position focuses on handling vendor invoices, supporting timely payment workflows, and partnering with internal teams to keep purchasing and receiving records aligned.

Responsibilities:

- Manage a high volume of vendor invoices from receipt through final approval, ensuring timely and accurate processing.

- Reconcile invoices against purchase orders and receiving documentation to complete precise three-way matching.

- Set up, update, and maintain supplier records to support accurate payment and purchasing data.

- Prepare and review purchase orders as needed, confirming required information is complete and valid before processing.

- Coordinate invoice workflow activities through payment authorization, including ACH and check run support when applicable.

- Partner with the Receiving team to investigate quantity, pricing, or receipt discrepancies and resolve issues efficiently.

- Enter and code invoices accurately within Quick Books Desktop, Ramp, and internal company systems.

- Monitor payable transactions closely to maintain organized records and support dependable month-to-month processing.

- Work independently while collaborating with cross-functional teams to meet deadlines and sustain productivity in an onsite environment.

Requirements - At least 3 years of dedicated accounts payable experience, with a strong background in high-volume invoice processing.

- Demonstrated success performing three-way matching across purchase orders, receipts, and invoices.

- Solid understanding of core accounting principles, including invoice coding, account allocation, and payment processing.

- Experience using Quick Books Desktop; familiarity with Ramp or similar expense management tools is preferred.

- High level of accuracy and attention to detail when reviewing payable data and resolving discrepancies.

- Ability to learn new systems quickly and adapt to company-specific workflows with minimal training.

- Comfortable working in a team-oriented setting while also managing responsibilities independently.

- Prior experience in a manufacturing or distribution environment is an advantage.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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