Administrative Secretary to Superintendent​/Treasurer

Administrative Secretary to the Superintendent

Qualifications:

• High school graduate.
• Willingness to work as a team member and to provide assistance.
• High degree of proficiency in office procedures, word processing, filing, organizational skills, and machines.
• Possess a strong knowledge and experience in computer programs: DASL, Word, Excel, and other computer systems.
• Proficient organizational skills set.
• At least three years of experience in performing secretarial work.
• High degree of proficiency in office procedures.
• Self-motivated and an ability to work on multiple tasks with minimal supervision.
• Maintain professionalism and confidentiality in all interactions within the school district.
• Good health, high moral character, and good attendance record.
• Acceptable BCII report and FBI report.
• Ability to meet all job expectations and objectives.
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate.

Reporting:

Middletown City School District Superintendent

Job Goals:

• To provide high quality positive customer service.
• To provide secretarial, clerical, and support services to the supervisor.
• To further the mission and vision of the school district.
• To establish and maintain records.
• To provide consistent customer service to all individuals who interact with the district, including students, parents, staff and the public.
• To serve in a wide variety of clerical functions.
• To effectively manage the department budget, including grants as applicable.
• To convey information regarding school functions and procedures.

Performance Responsibilities:

• Serve as a receptionist; greet all visitors and callers to the district in a courteous and professional manner.
• Advance the district's professional image. Maintain open/effective communications. Use problem-solving techniques to tactfully address and resolve questions/concerns.
• Refer district policy interpretation inquiries to administrators.
• Answer telephone inquiries, take messages, and promote positive public relations for the district.
• Prepare reports using a variety of sources.
• Type, duplicate, and distribute a variety of materials.
• Provide information to district stakeholders, and respond to inquiries from internal and external parties.
• Initiate and maintain physical and computerized departmental files including verification of completeness of files.
• Assist with the creation and implementation of public relations initiatives.
• Proficient computer skills on district software and other technology to effectively perform their job duties.
• Assist as needed to facilitate community participation in school activities.
• Prepare computer documents. Maintain a systematic filing system that supports the efficient retrieval of records. Perform back up procedures to safeguard electronic/digital information.
• Prepare timely paperwork. Collect, format, and edit information. Verify the accuracy of data.
• Update board policy and administrative procedure manuals.
• Prepare board agendas and assembles meeting packets. Prepare a board-meeting summary for public distribution.
• Record minutes of meetings (e.g., administrative cabinet, labor management committee, etc.).
• Keep administrators/staff informed about scheduled events.
• Prepare the annual report and district calendar.
• Provide clerical support and maintain a secure office environment.
• Coordinate a variety of programs and activities.
• Ensure efficient operation of the site.
• Compile data from a variety of sources for the purpose of preparing reports.
• Coordinate assigned projects and/or activities.
• Maintain a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference for students and employees.
• Prepare a variety of correspondence.
• S…