Program Administrative Assistant

Job Title:

Program Administrative Assistant

Location:

Middletown, RI

Zip Code: 02842

Duration: 12 Months

Pay Rate: $36.84/hr

Schedule:

5/40

Start Date:

Immediate

Secret Clearance preferred

• Secure Data Transfer & Management
  • Serve as a Data Transfer Agent, ensuring integrity and security of information as it moves between systems.
  • Strictly adhere to established protocols for handling controlled and sensitive data.
• Transcription & Documentation
  • Transcribe technical discussions, handwritten notes into polished, professional documents.
  • Demonstrate high typing speed and superior command of grammar and technical terminology.
• Meeting Support
  • Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.
  • Distribute finalized summaries to stakeholders in a timely, organized manner.
• Information Architecture & File Organization
  • Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.
  • Standardize naming conventions and folder structures to improve team efficiency.
• Security & Compliance
  • DoD Clearance:
    Active Department of Defense (DoD) Secret or Top Secret clearance is highly preferred. Candidates must, at minimum, be eligible to undergo a background investigation.
• Travel & Mobility
  • Willingness and ability to travel to support off-site meetings, program reviews, or data couriering to customer locations.
  • Must possess a valid driver's license and reliable transportation.
• Technical
  
  Skills & Qualifications
  • Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).
  • Proven ability to manage competing priorities in a fast-paced environment.
  • Exceptional verbal and written communication skills, specifically in a professional or military-industrial context.

• Years of Experience
  
  Required:
  
  3-5 years
• Education Level
  
  Required:
  
  HS Diploma / AS Administration
• Culture:
  Collaborative on-site team environment

We provide a competitive pay and benefits package, including health care, dental, vision, life insurance, 401(k), education assistance, paid time off (PTO), holidays, and any other paid leave required by law.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

SECRET suitability