Senior Administrative Coordinator

Administrative Associate

Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management?

If you answered "yes," then RTX BBN wants to hear from you. BBN's Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Middletown, Rhode Island.

What You Will Do:

• Manage reception, phone lines, visitors, mail/packages, and front-desk security.
• Provide administrative support across RTX BBN locations and teams.
• Coordinate meetings, events, calendars, catering, interviews, and onboarding.
• Manage travel arrangements, expense reports, reimbursements, and related policies.
• Order and maintain office, kitchen, and facility supplies and inventory.
• Support export documentation, records management, and company repositories.
• Coordinate facility vendors, maintenance, conference rooms, and office equipment.
• Serve as Government Property Coordinator, managing inventories, tracking, reporting, and audits.
• Support EHS initiatives, process improvements, and other business needs.
• Travel to BBN, RTX, customer, or partner locations as needed.

What You Will Gain:

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have:

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience in Microsoft Office 365 applications.
• Physical requirements include ability to lift, carry or move 27lbs on own. Ability to push, pull, lift for office/conference set ups.
• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer:

• Excellent organizational skills.
• A focus on customer service
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Exuberant, forward-looking personality and an ability to think outside the box are essential to this role.
• Light occasional domestic travel, when needed in support of another site.