Accounting Specialist

Job Description

The Accounting Specialist supports day-to-day accounting operations within the finance department, focusing on accurate transaction processing, reconciliations, and general accounting support. This role handles financial data entry, documentation, and routine accounting tasks, with meaningful exposure to both accounts payable (AP) and accounts receivable (AR), even if the position does not fully own both functions. The Accounting Specialist collaborates closely with internal teams, vendors, and clients to ensure timely, accurate financial information and smooth accounting workflows.

The Accounting Specialist supports day-to-day accounting operations within the finance department, focusing on accurate transaction processing, reconciliations, and general accounting support. This role handles financial data entry, documentation, and routine accounting tasks, with meaningful exposure to both accounts payable (AP) and accounts receivable (AR), even if the position does not fully own both functions. The Accounting Specialist collaborates closely with internal teams, vendors, and clients to ensure timely, accurate financial information and smooth accounting workflows.

• Record and reconcile daily financial transactions, including accounts payable, accounts receivable, payroll, and expense-related activity.
• Process invoices, payments, receipts, and related documentation in a timely and accurate manner.
• Accurately enter financial data into accounting software while maintaining data integrity and completeness.
• Assist with the preparation of financial statements, reports, reconciliations, and analysis as needed.
• Support month-end and year-end close activities, including general ledger account reconciliations.
• Maintain organized financial records and supporting documentation to ensure audit readiness and compliance.
• Respond to vendor, client, and internal department inquiries related to billing, payment, and accounting issues.
• Monitor and distribute correspondence from shared accounting email inboxes, ensuring prompt follow-up.
• Assist with expense reports and employee reimbursement requests, verifying accuracy and proper approvals.
• Work closely with internal departments to support accounting operations and resolve issues efficiently.
• Identify and recommend process improvements to enhance accuracy, efficiency, and workflow within the accounting function.
• Document accounting processes and assist with training team members when needed.
• Perform other accounting duties as assigned to support the overall needs of the finance department.

• Bachelor’s degree in Accounting.
• 4+ years of accounting experience, with consideration for candidates with 2+ years of strong, relevant experience.
• Hands-on accounting experience with exposure to accounts payable and/or accounts receivable.
• Strong attention to detail and a high level of accuracy in financial data entry and reconciliations.
• Ability to work onsite five days per week.
• Strong communication skills, with the ability to collaborate effectively with internal departments, vendors, and clients.
• Experience with reconciliations and general accounting support.
• Ability to manage multiple tasks and prioritize workload in a busy accounting environment.

• Manufacturing accounting experience, which may offset fewer years of overall experience.
• Experience supporting multiple entities, business units, or companies in a multi-entity accounting structure.
• Quick Books experience.
• Proficiency with the Microsoft Office Suite, including Excel, Word, and Outlook.
• Understanding of Generally Accepted Accounting Principles (GAAP).
• Experience assisting with month-end close, account reconciliations, and general ledger support.
• Manufacturing industry experience.
• Comfort working within a small, collaborative finance and HR structure.

This is a full-time, onsite role, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The company operates primarily from a single building with approximately 75 employees and maintains a remote presence in Texas. The finance and accounting function supports multiple…