Administrative Assistant

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

The Administrative Assistant provides comprehensive support for general office operations, events, and projects. This role assists officers, program leaders, visitors, volunteers, staff, corps members, community groups, and clients by performing a variety of administrative tasks. Responsibilities include answering telephones, managing correspondence, and handling day‑to‑day office duties. This is a full‑time, on‑site position.

• Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow‑up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes
• Works with Corps Officer and other staff to create, prepare, and send mailings and emails as needed
• Maintains inventory of supplies, furnishings, and equipment; orders supplies as requested
• Assists with the recording of all donations (mail and other) as directed and prepares income sheet for the bookkeeper
• Maintains spreadsheets and databases
• Assists Corps Officer with maintenance of schedule and Outlook calendar
• Maintains forms (social services, youth registration, employment) as requested
• Creates weekly worship bulletins, periodic flyers, and other church communication materials
• Provides input to building upkeep and maintenance needs – reports all problems, schedules outside vendors as needed
• Attends meetings, including advisory board, records notes, and prepares minutes as requested
• Coordinates volunteers using The Salvation Army volunteer databases
• Performs other duties as assigned

• High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

• Maintains strict confidentiality
• Excellent organizational, grammatical, writing, and typing skills
• Ability to communicate effectively and accurately

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and Share Point
• Willingness to learn new software as needed

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)