Office Professional – High School Registrar​/Counseling Category II

Office Professional – High School Registrar/Counseling Category II

Midland Public Schools MIDLAND HIGH SCHOOL - Midland, Michigan Open in Google Maps

Job : 5927026

Final date to receive applications: Posted until filled

Posted: Sep 15, 2026 4:00 AM (UTC)

Starting Date: Immediately

TITLE: Office Professional – High School Registrar/Counseling Category II

JOB SUMMARY: This person performs office functions for the counseling office. This person is also responsible for keeping, updating, and verifying all student records.

REPORTS TO: High school assistant principal and the lead administrative assistant

TERMS OF EMPLOYMENT: Full time, Monday through Friday, 260 days per year;
Breaks;
Monday – Thursday 10 hours per day.

EVALUATION: Yearly first two years, then every three years following satisfactory evaluation.

QUALIFICATIONS:

• Must be able to pass a background check.
• Education:
• Required:
  
  Must be a high school graduate or have a G.E.D. equivalent.
• Preferred:
  One year of additional technical/business training or its equivalent.
• Training and
  
  Experience:
  
  One or two years of progressively more responsible office experience is required.
• Must be efficient with computers, various software applications, and related technologies. Experience with Microsoft Office and Google Suite applications is required.
• Public Relations
  
  Skills:
  
  Ability to relate to school-age children, parents, teachers, and members of the community.
• Possess well-developed problem-solving skills.
• Safeguard all district data.
• Ability to establish rapport and maintain appropriate relationships with students, staff, and parents.
• Possess sound, independent judgment, including handling of confidential matters.
• Ability to adapt to changes in plans or activities on short notice.

ESSENTIAL FUNCTIONS:

• Maintain all student records, CA-60 folders, and immunization records (MICR)
• Process student enrollment changes and withdrawal requests
• Create, update, and edit student transcripts.
• Provide building-level assistance with Federal and State reporting.
• Process transcript, CA-60, and graduation requests
• Maintain Parchment and process transcript requests.
• Process report cards and grade corrections
• Enter grades for concurrent and dual-enrolled students.
• Organize and manage standardized and district test preparation.
• Create and process all information pertaining to Honor Programs, National Honor Society, and Commencement
• Assign and manage student locker data.
• Maintain scholarship materials.
• Update the School’s Profile
• Navigate School Pay
• Manage Counseling Office media (newsletter, social, digital)
• Process book rebinds
• Process Personal Curriculum Forms
• Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
• Ability to perform the physical requirements of the position with reasonable accommodations.
• Able to ride in a vehicle, as necessary (e.g., training on occasion)
• Able to work indoors during all seasons/weather/temperatures as permitted.

ADDITIONAL FUNCTIONS:

• Ability to work independently with minimum supervision.
• Ability to plan, coordinate, and prioritize work effectively.
• Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.
• Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
• Regular and reliable attendance
• Consistent and reliable performance of job responsibilities
• Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.

• Citizenship, residency or work visa required

Position Type: Full-Time

Salary: $18.46 to $21.63 Per Hour

• Human Resources
• 600 E Carpenter St.
• Midland, Michigan 48640
• Phone:
• Email: hr

Midland…