Sr Purchasing Agent and Capital

Summary

This position plans, organizes, coordinates and negotiates the acquisition/contracting process of quality cost effective equipment and purchased services using quantifiable methodology that is consistent with the My Michigan Health guidelines for the management of fiscal budgets.

• (30%)
  * Works with user groups in determining appropriate technology required to meet both clinical and non-clinical needs within the constraints of project budgets. Recommends and assists with purchases of capital equipment, service contracts as directed. Coordinates, communicates and collaborates review of equipment standards and requirements with and through appropriate support agencies including Clinical, Facilities, IT and others in Materials Management. Oversees the implementation of new, revised and deleted contracts to ensure the coordination of change with manufacturer, distributor, group purchasing organization, materials management and customers.
• Administers contract portfolio for equipment and service agreements by ensuring contracted price, terms and conditions are being adhered to. Development of solid business relationships externally with potential and current suppliers; facilitation of internal and external meetings; negotiation of pricing, terms and conditions with suppliers and monitoring of vendor performance and end-user satisfaction throughout the term of the contract.
• (25%)
  * Assists user groups in implementing competitive bidding as defined by system policy. Identifies potential opportunities for efficiency and advises user groups on risk mitigation in contracting strategy. Evaluates contracts for value based on system feedback and makes recommendations to leadership based on objective evidence of value. Perform periodic analyses on identified contracts after implementation to ensure projected outcomes have been achieved.
  
  Coordinate with Materials Management, and Value Analysis Teams (VAT) to support institutional initiatives for value analysis (e.g. standardization, utilization). Handles project management activities from a Materials Management perspective.
• (20%)
  * Prepares and continuously improves contracting templates and record keeping platforms. Focuses on long term organization success and implementation of system contracting strategy.
• (15%)
  * Researches invoice discrepancies and authorizes or denies payment for products or service. Maintains and monitors supplier analyses and trends. Approve short payments, prepayments, overrides, and other special terms. Manages the rebate process internally to ensure appropriate accounting and facilitates communication.
• (10%)
  * Where applicable, examines existing equipment to determine compliance with local, state or federal regulatory requirements and determines potential for reuse. Maintain knowledge of contract law and uniform commercial code regulations. Work with Legal and Risk Management, when appropriate, to ensure compliance with legal and ethical standards. Provides customer service and support for administration, departments, vendors and community activities.

• Assist with supply cycle process to ensure appropriate allocation of resources to allow for effective departmental operation and ensure problem resolution when the above does not happen.
• Reviews and ensures departmental requisitions are complete and accurate, assists with placement of orders.
• Negotiates with suppliers on specific terms on contracts or equipment acquisitions.
• Monitors market trends, pricing, economic influences and contracts for areas of responsibility. Assists with developing RFP’s for products, equipment and services.
• Administers MMIS as required to gather information and respond to customer requests.
• Other duties as assigned.

Education:

BACH

Equivalent

Experience:

Masters Degree in Business Administration (or equivalent) and five (5) or more years of experience in a healthcare organization/healthcare industry with the primary role of negotiating contracts for commodities and services in a senior buyer, procurement specialist, contract manager, or similar role desired.

Essential: true