Accounting & Administrative Coordinator

Job Details:

Job Location:

Midland, TX 79707, Position Type:
Full Time, Position Summary

The Accounting & Administrative Coordinator is responsible for supporting the day-to-day administrative and accounting operations of the Country Club. This position serves as an important point of contact for members, vendors, employees, and guests while maintaining accurate and timely financial records.

The ideal candidate is organized, dependable, detail-oriented, and comfortable balancing customer service and general office responsibilities with accounting duties.

• Process and maintain Accounts Payable (A/P), including vendor invoices, coding, approvals, and payment processing.
• Manage Accounts Receivable (A/R), including member and customer accounts, billing, collections, and account reconciliation.
• Record and reconcile daily cash receipts and deposits.
• Process and maintain records of cash disbursements.
• Prepare and post accounting transactions and journal entries as needed.
• Maintain accurate and organized financial records and supporting documentation.
• Assist with month-end and year-end closing procedures.
• Maintain confidentiality of financial and member information.

• Answer and direct incoming telephone calls in a professional and courteous manner.
• Greet members, guests, vendors, and visitors and provide general assistance.
• Order and maintain office supplies and other administrative materials.
• Receive, sort, distribute, and respond to general correspondence and emails.
• Maintain organized electronic and paper files.
• Assist with scheduling, meeting preparation, and other administrative projects.
• Support management and other departments with general office and administrative needs.
• Perform other duties as assigned.

• High school diploma or equivalent required; accounting coursework or an associate degree in accounting, business, or a related field preferred.
• Previous bookkeeping, accounting, or administrative experience required.
• Experience with Accounts Payable, Accounts Receivable, cash receipts, and cash disbursements.

• Ability to work in a professional office environment.
• Ability to sit, stand, walk, bend, and lift office supplies or materials as reasonably required.
• Regular attendance and punctuality are essential.