PT Clerk-Accounts Payable

Job Details

Job Location: Main Campus - MIDLAND, TX 79705

Position Type: Part Time

Education Level: High School

Job Category: Admin - Clerical

The PT Clerk-Accounts Payable provides clerical and administrative support to the Accounts Payable department. Responsibilities include data entry, document imaging, filing, answering phones, and assisting with basic invoice processing tasks in accordance with college policies and procedures. This position supports the timely and accurate flow of information within the Accounts Payable office and provides customer service to vendors and campus departments.

• Perform data entry for accounts payable transactions in theERPsystem
• Scan and index invoices, purchase orders, check copies, and other documents into the imaging system
• File accounts payable documents and maintain organized, accurate filing systems (physical and electronic)
• Assist with opening, date-stamping, and distributing daily AP mail
• Answer department phone lines and route calls or messages appropriately
• Perform basic invoice review for completeness before forwarding to Accounts Payable Specialists
• Assist with matching invoices, purchase orders, receiving documents, and payment authorizations
• Retrieve files and documentation as needed for audits, staff requests, or vendor inquiries
• Assist with preparing check run materials, including envelope stuffing and sorting held checks
• Maintain office supply inventory for the Accounts Payable area
• Assist with photocopying, shredding, and general office tasks as needed
• Provide customer service to vendors and campus departments regarding basic AP questions
• Perform other duties as assigned

Required Qualifications:

• High school diploma or GED
• Basic knowledge of office practices and procedures
• Proficiency with computers, including Microsoft Office applications
• Accurate data entry and 10-key skills
• Strong attention to detail and organizational skills
• Ability to communicate effectively and provide excellent customer service
• Ability to work independently and follow established procedures

Preferred Qualifications:

• Experience in an office, accounting, or accounts payable environment
• Experience with document imaging systems
• Experience with anERPsystem (e.g., Jenzabar)

Physical Demand's:

• Must be able to remain in a stationary position 50% of the time
• Must be able to sit or stand for long periods of time
• The person in this position needs to occasionally move to other locations on campus
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Duties indoors and some outdoors
• Office environment