Engagement Coordinator

Employee Engagement Coordinator (Contract-to-Hire)

Our client is seeking an Employee Engagement Coordinator to support company events, employee initiatives, and internal engagement efforts. This role sits within the HR team and plays a critical behind-the-scenes role in ensuring events, communications, and employee-facing initiatives are executed smoothly and professionally.

This is a contract-to-hire opportunity designed to confirm long-term fit before conversion to a permanent role.

This is not a glamorous, events-only position. While events are a visible component, the majority of the work involves planning, coordination, inventory management, and administrative execution. The ideal candidate enjoys organization, structure, and follow-through just as much as being out and about with employees.

• Support planning and execution of employee events including town halls, safety meetings, and employee appreciation initiatives
• Coordinate schedules, vendors, materials, catering, signage, and logistics
• Maintain event calendars, timelines, checklists, and trackers
• Track event expenses, assist with budget summaries, and process invoices
• Obtain vendor quotes and compare pricing
• Manage merchandise and inventory including hats, giveaways, signage, and printed materials
• Coordinate internal merchandise requests and maintain organized inventory systems
• Assist with employee-facing communications related to events and engagement initiatives
• Provide on-site support during events as needed

• 100% in-office at the Client’s Midland corporate office
• Friday: 4 hours
• Flexible start time between 7:30 AM and 9:00 AM
• Full 9-hour days Monday–Thursday are required

• Primarily based at the Midland corporate office
• Occasional local travel to other Midland-area locations
• No out-of-town travel
• Pool vehicles provided
• Must pass the Client’s driving program

• High school diploma or equivalent required
• Bachelor’s degree preferred but not required
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and deadlines
• Detail-oriented with strong follow-through
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Comfortable lifting and moving event materials and merchandise as needed

• Administrative or office coordination
• HR or People Operations support
• Operations or project coordination
• Hospitality or service-oriented roles
• Prior event exposure is helpful but not required

• Contract rate: $30 to $35 per hour
• Contract duration: approximately 4 to 6 months
• Intended conversion to full-time for the right candidate
• Expected full-time salary range upon conversion: $70,000 to $85,000, based on experience