Secretary, Executive Director of Special Services

Secretary, Executive Director of Special Services

Midland Independent School District – Midland, Texas (Posted until filled, starting date: immediately)

Job : 5732426
Pay Grade: Clerical PG-7
Position Type: Full-Time
Divisions: Special Services
Reports To: Executive Director of Special Services

• Performs and assumes secretarial tasks under general guidance of Executive Director of Special Services.
• Performs secretarial duties for special services supervisor.
• Performs secretarial duties for associate psychologist.
• Answers incoming calls for 10 special education phone lines.
• Distributes mail for all central office special services personnel.
• Prepares correspondence, reports, requisitions, and special education calendar.
• Makes routine decisions in accordance with established priorities and policies.
• Accepts responsibilities for making office reports.
• Supervises the special education office operations.
• Establishes and maintains fiscal accounts.
• Maintains personnel attendance list.
• Performs assigned routine clerical tasks under direction and supervision of Executive Director of Special Services.
• Performs tasks such as routine filing in general office operation.
• Maintains special education records.
• Issues consumable teaching and office supplies.
• Maintains supply inventory.
• Takes dictation or other forms of speed writing.
• Schedules appointments, conferences and interviews.
• Assumes supervisory functions for Special Services office.
• Types and monitors for accuracy 3 budget printouts.
• Types all SAS and other applications.
• Maintains data in folders of Special Services files.
• Keeps records on all new Special Services applicants.
• Codes and reviews requisitions for all Special Services personnel.
• Types residential applications and confers with residential personnel.
• Copies material from student folders for parents as requested.
• Maintains time sheets on all non-contract employees.
• Maintains Family Services referrals and reports.
• Maintains all physician referrals and reports.
• Arranges transportation for special education students to Special Olympics and other field trips.
• Maintains schedule for associate psychologist.
• Checks Special Services fixed asset inventory.
• Arranges meeting sites for in service and personnel.
• Prepares in service materials.
• Maintains homebound/itinerant teachers’ schedules.
• Reproduces papers for itinerant personnel.
• Makes travel and housing arrangements for special services personnel to workshops.
• Engages in numerous conversations with parents.
• Types purchase requisitions for all itinerant personnel.
• Arranges meeting site for Special Services advisory committee.
• Types and distributes letters and minutes for Special Services Advisory Committee.
• Arranges for and prepares refreshments for Special Services meetings.

• Minimum Certification/
  
  Education:
  
  High School Diploma or GED
• Business orientation or equivalent business school training.
• Knowledge of secretarial skills
• Microsoft Office 2010 proficiency
• General clerical/secretarial experience

Eye strain; standing; bending; reaching above shoulders; kneeling; moderate lifting (15-44 lbs.); moderate carrying (15-44 lbs.).

Computer and printer; telephone; calculator; copy machine and fax machine; scanner; typewriter; document imaging machine/scanner.

Normal office environment with standard office duties.