Fleet Administrator

Job Details

Job Location:

TX-ESP-MIDLD - Midland, TX 79706

The Fleet Administrator provides administrative support to the Transportation Department to ensure files are accurate and the fleet is compliant with company and safety standards.

• Maintaining accurate fleet records for vehicles, trailers, units, and required regulatory filings and reporting.
• Assisting with the acquisition, operations, and maintenance of Flowco’s fleet of motor vehicles.
• Tracking registrations, insurance, inspections, and DOT compliance.
• Monitoring fuel usage and preparing fuel/mileage reports.
• Maintaining driver files.
• Assisting with onboarding of new hires.
• Supporting fleet tracking systems and data entry.
• Organizing, filing, and scanning documents.
• Tracking, verifying, and updating internal reports.
• Assisting with driver training as needed.
• Providing standard monthly reports to the Fleet Manager.
• Updating and maintaining accurate motor vehicle accident files.
• Performing any other duties assigned by the Transportation Department as needed.

High school diploma or equivalent required.

• 1‑3 years of administrative experience.
• Advanced computer knowledge, including Microsoft Office, PowerPoint, and automated document management applications; aptitude to learn new software.
• Experience in oil & gas or mixed fleet operations preferred.
• Experience with fleet management software preferred.

• Knowledge of DOT/FMCSA regulations, licensing, registration, and reporting requirements.
• Ability to work well under pressure and manage time effectively.
• Acute sensitivity to safety issues in a hazardous environment.
• Excellent written, verbal, and interpersonal communication skills.
• Detail oriented with strong organization skills.
• Proven capability to manage multiple projects in a fast‑paced setting.
• Team player who can manage projects independently with minimal supervision.

Office‑based with periodic field exposure to field locations, yards, and fleet assets. Occasional travel to fleet locations or vendor facilities may be required. May require after‑hours support for urgent operational issues.

Standard business hours with flexibility as needed to support operations, audits, or compliance events. May require after‑hours support for urgent operational issues.

Primarily sedentary office work. Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.

• Medical
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dental
• Vision
• Life, Accidental Death and Dismemberment (AD&D) – ER paid
• Voluntary Supplemental Life and AD&D
• Short Term Disability (STD) – ER paid
• Long Term Disability (LTD) – ER paid
• Employee Assistance Program (EAP) – ER paid
• Voluntary benefits (accidental, critical illness, hospital indemnity)
• Legal
• 401(k)
• Holiday

Details on Paid Time Off policies are available upon request.