RRC - Administrative Assistant IV - Midland District Office

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations. You can find more details about us on the Railroad Commission of Texas' website here: https://(Use the "Apply for this Job" box below)..

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

• Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year
• Telework options for eligible positions
• Flexible work schedules
• Retirement pension with a 150% agency match – you can watch this You Tube video that describes this amazing benefit
• 401(k), 457(b) and Roth
• Health premiums 100% paid for full-time employees
• Tuition Reimbursement
• Wellness and Exercise Leave
• Career development programs/opportunities for advancement

For a complete list of our total compensation package, please visit our website at https:// To view benefits available to all State of Texas employees, visit the Employee Retirement Systems website at .

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced-level Administrative Assistant for the Midland District Office, Field Operations Section of the Oil and Gas Division. The following link, https:// will take you to the Oil and Gas Division District Map, which shows the counties associated with each region. Please reference Region 8 for this position.

Primary duties include receiving technical reports/data from the oil and gas industry, processing the reports/data, and disseminating them to the appropriate department. This role also coordinates with office staff to ensure timely, detailed updates to the databases that facilitate the office's analysis and planning.

• Answer and operate a complex telephone system and refer callers to the appropriate offices.
• Communicate information, policy, rules, and regulations with field personnel and technical staff.
• Receive work orders from industry and post notifications to the appropriate Oracle database or tracking spreadsheets (Excel).
• Organize and maintain various filing systems, which include well inspection records, permits, violations, and other related records.
• Address telephone inquiries and assist the oil and gas industry and general public with records research and retrieval.
• Conduct mail reviews and route functions to the appropriate Oil and Gas business unit.
• Assist in the audit of well completion forms for accuracy and completeness as required by the Railroad Commission of Texas.
• Generate correspondence using Word document templates to the industry regarding notices of RRC rule violations or requesting additional information.
• Perform additional related essential tasks to maintain workflow.

• High school diploma or equivalent.
• Three years of experience working in a business administration office or professional setting.
• Experience and education may be substituted, on a year-for-year basis.

• Five years of experience in business office practices and communicating rules, policies, and procedures.
• Five years of experience in composing business documents with effective use of grammar, reading, and comprehension, and appropriate audience content.
• Experience maintaining hard copy and digital records and updating and organizing filing systems.
• Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.

• Working knowledge of basic/high-school level mathematics.
• Working knowledge of a telephone switchboard or console.
• Knowledge of professional protocol.
• Skill in attention to detail and providing accurate information.
• Skill in operating standard office equipment.
• Skill in organizing information.
• Ability to accurately file documents, retrieve files, and pack files.
• Ability to operate a computer, Windows-based software, and databases.
• Ability to follow brief oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.
• Ability to work well under pressure and be flexible.
• Ability to maintain professional appearance and demeanor.
• Ability to work overtime, flexible hours, and to be available for on-call duty.
• Ability to maintain punctuality and keep regular attendance.
• Ability to work effectively on a team, individually, and as a member.
• Ability to exercise tact and courtesy.
• Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 30 lbs.
• Possess a valid Texas Driver's license and a good driving record.