RRC - Administrative Assistant IV - Midland District Office

Organization

RAILROAD COMMISSION OF TEXAS

Texas - Midland

RRC Midland, 10 Desta Drive, Suite 500, Midland, 79705

Administrative Assistant IV - Midland District Office )

Office and Administrative Support

Regular

State Job Code: 0156

Salary Admin Plan: A

Grade: 15

$3,248.00 - $4,297.01 Monthly

• Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year
• Health premiums 100% paid for full‑time employees
• Tuition reimbursement
• Wellness and exercise leave

• Answer and operate a complex telephone system and refer callers to the appropriate offices.
• Communicate information, policy, rules, and regulations with field personnel and technical staff.
• Receive work orders from industry and post notifications to the appropriate Oracle database or tracking spreadsheets (Excel).
• Organize and maintain various filing systems, which include well inspection records, permits, violations, and other related records.
• Address telephone inquiries and assist the oil and gas industry and general public with records research and retrieval.
• Conduct mail reviews and route functions to the appropriate Oil and Gas business unit.
• Assist in the audit of well completion forms for accuracy and completeness as required by the Railroad Commission of Texas.
• Generate correspondence using Word document templates to the industry regarding notices of RRC rule violations or requesting additional information.
• Perform additional related essential tasks to maintain workflow.

• High school diploma or equivalent.
• Three years of experience working in a business administration office or professional setting.
• Experience and education may be substituted, on a year‑for‑year basis.

• Five years of experience in business office practices and communicating rules, policies, and procedures.
• Five years of experience in composing business documents with effective use of grammar, reading and comprehension, and appropriate audience content.
• Experience maintaining hard copy and digital records and updating and organizing filing systems.
• Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.

• Working knowledge of basic/high‑school level mathematics.
• Working knowledge of a telephone switchboard or console.
• Knowledge of professional protocol.
• Skill in attention to detail and in providing accurate information.
• Skill in operating standard office equipment.
• Skill in organizing information.
• Ability to accurately file documents, retrieve files, and pack files.
• Ability to operate a computer, Windows‑based software, and databases.
• Ability to follow brief oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.
• Ability to work well under pressure and be flexible.
• Ability to maintain professional appearance and demeanor.
• Ability to work overtime, flexible hours, and to be available for on‑call duty.
• Ability to maintain punctuality and keep regular attendance.
• Ability to work effectively on a team, individually, and as a member.
• Ability to exercise tact and courtesy.
• Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 30 lbs.
• Possess a valid Texas Driver's license and a good driving record.

Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco‑free workplace.