Regional Office Coordinator

Office Coordinator

The Office Coordinator plays a critical role in supporting the daily administrative operations of a fast-paced Oil & Gas Services company. This position serves as a central point of coordination between field operations, management, vendors, and corporate departments to ensure efficient office processes, accurate documentation, and timely communication. The ideal candidate is highly organized, detail-oriented, proficient with technology, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

• Coordinate daily office operations and provide administrative support to management and various departments.
• Receive, distribute, and maintain correspondence, reports, records, and other business communications.
• Utilize Microsoft Office applications, including Word, Excel, Outlook, and Teams, to prepare documents, reports, spreadsheets, and presentations.
• Assist with tracking and documenting equipment, materials, and operational timelines to ensure accurate billing and cost allocation.
• Maintain organized filing systems and highly confidential employee, operational, and business records.
• Process purchase requisitions, coordinate product orders, and assist with inventory tracking and management.
• Support onboarding, training coordination, and administrative functions related to personnel and field operations.
• Serve as a liaison between field personnel, vendors, customers, and corporate departments.
• Monitor office supply levels and coordinate procurement of office materials and equipment.
• Assist with special projects and process improvement initiatives as assigned.
• Ensure compliance with company policies, safety requirements, and industry regulations.

• Communication Skills (Written and Verbal)
• Organization and Time Management
• Attention to Detail
• Problem Solving and Critical Thinking
• Customer Service Orientation
• Teamwork and Collaboration
• Professionalism and Integrity
• Confidentiality
• Adaptability and Flexibility

• High School Diploma or GED required;
• Minimum of one (1) year of administrative, office coordination, or related experience preferred.
• Experience in the Oil & Gas, construction, transportation, or industrial services industry is a plus.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Proficiency in Microsoft Word, Excel, Outlook, and other business software applications.
• Ability to work independently while contributing effectively as part of a team.
• Strong attention to detail and commitment to accuracy.
• Ability to adapt to changing priorities in a fast-paced environment.

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift and carry office materials up to 25 pounds.
• Ability to move throughout office and operational facilities as needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Must have a valid driver's license and maintain a clean driving record.
• Candidates must be legally authorized to work and reside in the U.S.
• Must pass and maintain client-required random drug tests.
• Must pass a background investigation

One X provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.