Administrative Assistant Facilities and Grounds

Overview

The Administrative Assistant to Facilities and Grounds assists with administering the office's daily operations and performs routine secretarial duties.

• Assist the Facilities and Grounds department with the administration of the daily operations of the office and provide support to the department and personnel
• Provide primary reception services to the department, including answering telephones and greeting visitors
• Request, record, and maintain records for all purchase orders for the department
• Keep records of expenditures and monitor account balances; record all interdepartmental charges
• Complete time sheets for departmental employees from time clock records, maintain leave records, and submit payroll for the department
• Receive and record all work orders
• Maintain inventory of office equipment
• Help enter, monitor, and maintain Facilities and Grounds asset inventory, preventative maintenance, and replacement schedules
• Other duties as assigned

• Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
• Customer service focus
• Knowledge of general office equipment
• Proficiency with related computer applications, including Microsoft Office
• Excellent communication and interpersonal skills
• Strong organizational skills
• Must be able to multitask with the ability to meet deadlines

• Associate's degree or higher
• Data entry experience
• Experience working with budgets
• Experience working with a computerized time clock

• Must be able to remain in a stationary position 50% of the time
• Ability to sit, stand, walk, and pull hands overhead
• Must be able to sit or stand for long periods of time
• The person in this position needs to move to other locations on campus occasionally
• Frequently moves equipment or paperwork weighing up to 25 pounds
• Duties indoors and some outdoors