Executive Assistant – Office of the CFO

Executive Assistant

Job Summary:

The Executive Assistant provides high-level administrative, operational, and logistical support to the Chief Financial Officer, Vice President of Finance & Investor Relations, Chief Accounting Officer, and their teams as needed.

Responsibilities:

• Manage complex executive calendars, scheduling internal and external meetings while balancing competing priorities
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and travel documentation
• Prepare and submit executive expense reports and reimbursements
• Manage incoming communications and assist with prioritization of email, meetings, and action items
• Prepare correspondence, presentations, spreadsheets, reports, and meeting materials as requested
• Ensure executives are prepared for meetings by organizing agendas, materials, and briefing documents
• Coordinate department meetings, offsites, training sessions, and team events, including meeting spaces, catering, technology needs, and guest accommodations
• Partner with the broader EA team to ensure coverage, continuity, and alignment across executive priorities
• Serve as a professional ambassador of the company when interacting with investors, analysts, vendors, and guests
• Own the annual planning, registration, travel coordination, and logistics for investor relations conferences, roadshows, analyst meetings, and investor events
• Coordinate investor and analyst visits to corporate offices, including facility tours of operational locations
• Support reporting activities, including scheduling, logistics, and administrative preparation for quarterly earnings calls and related meetings
• Handle confidential and market-sensitive information — including earnings, board, and transaction materials — with strict discretion and in compliance with the company's insider trading, disclosure policies, and all relevant laws and regulations
• Screen and route inbound investor, analyst, and media inquiries to the Investor Relations team as needed
• Maintain the finance and investor relations calendar of key dates, including quarterly close, earnings, SEC filing deadlines, Board and Audit Committee meetings, etc.
• Track and distribute earnings call schedules, investor presentations, and financial announcements to leadership as appropriate
• Attend meetings as requested to capture notes and track follow-up items to completion
• Assist the Finance, Investor Relations, and Accounting teams with invoice processing, purchase requests, mailing and other departmental administrative functions
• Miscellaneous and wide-ranging duties and projects as assigned by executives

Job Qualifications:

• Extremely high attention to detail and follow-through required
• Must be exceptionally organized and responsive, and able to manage communications and requests through many different communications channels (verbal, email, Teams, text, phone, etc.)
• Must be a self-starter and highly proactive, able to anticipate and solve problems before the executives they support see them coming
• Must be skilled at putting themselves in the shoes of those they support and thinking through how to help them in ways they may not yet realize they need
• Bachelor's degree strongly preferred; high school diploma required
• 3+ years of Executive Assistant experience preferred
• Experience supporting investor relations, finance, or public company environments preferred
• Advanced proficiency in Microsoft Office Suite (including Teams and Copilot) required
• Must maintain the highest levels of professionalism, confidentiality, and discretion
• Outstanding time management skills; must be able to meet deadlines in a fast-paced, rapidly changing environment
• Dependable and punctual with a positive and welcoming attitude
• Able to take constructive feedback and make adjustments as needed
• Proactive approach to problem-solving with strong decision-making skills
• Strong relationship-building and stakeholder management skills
• Professional demeanor with a high level of executive presence
• Ability to work independently while collaborating effectively across departments
• Flexibility to support occasional early-morning or after-hours needs around…