Facilities Specialist

#WeAreONEOK – Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

The Facilities Specialist is responsible for supporting the day-to-day operations, organization, security, and overall functionality of the office environment while serving as a key point of contact for employees, visitors, vendors, and leadership. This role manages office supplies and vendor services, coordinates facility maintenance and workplace operations, administers employee and visitor access systems, and ensures a clean, efficient, and welcoming workplace.

Responsibilities also include supporting new hire onboarding, handling mail and package distribution, coordinating meetings and conference room logistics, assisting with administrative tasks for leadership, and planning employee engagement activities, training sessions, company events, and workplace programs. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities while maintaining strong attention to detail, confidentiality, and a commitment to delivering exceptional workplace support and employee experiences.

Perform work related to the day-to-day administration, organization, security, and operational support of the office environment. Serve as a key point of contact for employees, visitors, vendors, and leadership while ensuring the workplace remains secure, well-stocked, efficient, and welcoming. This position combines office management, facilities coordination, security administration, event planning, and employee support responsibilities.

• Deliver and pick up mail and packages multiple times daily.
• Maintain and verify information including, but not limited to: invoices and requisitions.
• Manage and maintain office supply inventories, including break room snacks, beverages, coffee supplies, kitchen consumables, and general office materials.
• Coordinate vendor services and deliveries to ensure uninterrupted office operations.
• Conduct routine inspections of common areas, conference rooms, kitchens, and office spaces to maintain cleanliness, organization, and functionality.
• Submit and track facility maintenance requests and coordinate repairs with building management and service providers.
• Monitor and maintain office systems and processes to ensure efficiency and consistency in daily operations.
• Identify opportunities to improve workplace processes, organization, and service delivery.
• Administer employee and visitor badge access systems.
• Create, modify, and deactivate access credentials in accordance with company security policies.
• Assist with investigations related to security incidents, unauthorized access, or facility concerns.
• Serve as the primary point of contact for office-related employee inquiries and requests.
• Assist new hires with office orientation, workspace setup, and facility access.
• Coordinate visitor registration, reception support, and guest accommodations.
• Provide administrative assistance to office personnel and department leaders as needed.
• Support employee engagement initiatives and workplace programs.
• Coordinate meeting logistics, including room setup, audiovisual equipment, catering, and materials preparation.
• Resolve scheduling conflicts and optimize utilization of shared meeting spaces.
• Plan, organize, and execute company meetings, celebrations, training sessions, and employee engagement events.
• Coordinate event logistics, including vendors, catering, budgets, communications, and onsite support.
• Manage event calendars and ensure successful execution of company-sponsored activities.
• Collaborate with leadership and internal stakeholders to support organizational events and initiatives.

• H.S. Diploma

Experience and/or training related to:

• Office administration, facilities coordination, workplace services, or a related field.

• Knowledge of: office operations, administrative processes, and facilities coordination.
• Knowledge of: workplace services, vendor coordination, and basic security and access control…