Records Specialist

include the following.

Otherdutiesmay be assigned.

Manta in a ndupda t e sbo thp hys i ca l a n d co mput e r f i l es;pro cessa a nd di st r i b u t es fin ge r p r i n t fo rm s t o a pp ropr i ate age n c i es a nd co urt s;comput

es j a i l c r e d i t fo ri n matr es, an d pro v i d e si nfo r m a t i on t o v a rho u s p a r t i es; o p e r a t es TL E T S/N L E T S sys t e m t o ob ta i n n ee d e d i n for mat i on;

p e r o f r m s in di v i d u a l inmate r e c o r d c h e c k s fo r v a r i o u s l a w e n fo r c e m e n t a g en c i e s; f ur n i s h e s in m a t e photo gra ph s as s n e e d e d.

• Maintainsandupdatesbothphysicalandcomputerfilesand scansfiles.
• Cleans,corrects,andfilesallinmatebookingsreceivedfromjail.
• Compiles jail credit for inmate files, including providing information to authorized requesting parties.
• Obtains needed information from TLETS/NLETS system.
• Checks the validation of all warrants and protective orders in the TLETS/NLETS system for Midland County Sheriff s office and answers warrant hit requests.
• Processes all correct ions from the Texas Office of Public Safety for fingerprints and dispositions for state and national data base.
• Furnishes individual in mate record checks on request to all law enforcement agencies nationwide, courts, County and District Clerk's offices, individuals, and companies and Military Recruiters.
• Logs allrequestsforrecordchecksandoutgoingpaperworkandpictures.
• FurnishesinmatepicturesfromX-imageanddevelopsblack andwhitepictures asneeded.
• Furnishes line ups for Midland County and other agencies as needed.
• Provides photographsto themedia asneeded.
• Maintainsrecordson gun(multiple) purchases.
• Entersdispositionsofcasesincomputer,andfiles.
• Printsreports ofblotterand arrest sheet and furnishes copies to agencies and sectionsrequestingthem.
• Furnishesparolelistto pertinentsections.
• Check s for deceased in mates and maintains files, destroys files after receiving validation of death.
• Furnishes letters of recommendation for Immigration, Visa, and Airport Security, as well as employment and other miscellaneous requests.
• Enters DPS and FBI numbers & additional data from rap sheets into computer, and files sheets.
• Assists all criminal justice personnel with any requests pertaining to record check information.
• Processes registration of sex offenders.
• Collects money and makes change and receipts for arrest reports and record checks.
• Enforces the constitution and the laws of the United States and of the State of Texas.
• Regular and timely attendance is required.
• Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.
• Performs any assignments issued by chain of command and/or the Sheriff.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Certification from the Texas Law Enforcement Telecommunications System (TLETS), including TCIC/NCIC Certifications and Certification on sex offender's registration policy and procedures.

Court documents; local, state, and federal laws relating to operation of Sheriffs office; TCIC/NCIC system and procedures;
Office policies and procedures; and standard office practices and procedures.

Operate computers; organize and prioritize tasks to be performed; read manuals, letters, and memos; write letters and memos; perform basic mathematical calculations; interpret policies and procedures; analyze information; work independently and make sound judgments; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co workers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands to arms; bend and kneel; and talk and hear.…