Construction Administrator | Arch

Construction Administrator

The Construction Administrator plays a critical role at the field level in the construction process, serving as a key link between project plans and on-site execution. This role demands a combination of technical expertise, clear communication, strong leadership, and a commitment to quality assurance to ensure successful outcomes throughout the construction life cycle. The ideal candidate brings an entrepreneurial spirit, exceptional problem-solving skills, and a team-first mindset to every project.

This is a full-time, exempt position paid on a salary basis.

• Oversee all aspects of the construction administration process across multiple projects
• Participates in AOC (Architect-Owner-Contractor) meetings to discuss project progress, pay applications, challenges, and coordination
• Fosters open and positive communication channels between the architecture firm, contractors, and the project stakeholders
• Regularly updates the project team on construction progress, challenges, and milestones
• Addresses any concerns promptly and transparently
• Quality Assurance:
  • Monitors construction activities to ensure compliance with architectural plans, specifications, and industry standards
  • Conducts regular site visits to assess workmanship, materials, and adherence to quality standards
  • Collaborate with architects and engineers to resolve any quality-related issues
  • Proactively identifies defects, deviations, or nonconformities during construction
  • Documents and reports findings to the project team
  • Works with contractors to implement corrective actions
  • Creates, distributes and manages the punch list completion process through beneficial occupancy, substantial and final completion
• Provides insights on construction-related matters internally at various stages of the project from inception to final completion and the warranty phase
• Participates in scheduled 1:1 growth meetings
• Participate in company learning events, company outreach and team building

• Bachelor's degree in construction management, architecture, or in a related field is preferred
• 5+ years of experience in construction administration as an owner's rep or at a design firm preferred
• 10+ years of experience in the construction industry in the field or at a general contractor preferred
• Strong knowledge of construction submittals, RFI processes for commercial construction, codes, and regulations
• Excellent communication skills, both written and verbal
• Proficient with Microsoft office, Deltek VantagePoint, Blue Beam, and Procore
• Proficient at reading and understanding design documents (Architectural, Civil, MEP, Structural, Interiors and others)
• Proficient at understanding Contract Documents (Prime contracts) and Change Documentation and Dispute resolution
• Detail-oriented and able to manage multiple tasks simultaneously
• Travels as required to job sites and spends much of their time in the field or remote, with the ability to travel as needed

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits:
  Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.