Generalist, Human Resources

Starting Date: Immediately

POSITION: Human Resources Generalist

EXEMPT STATUS: Non‑Exempt

NUMBER OF DAYS: 226

PAY GRADE: Clerical PG-6

DIVISION: Human Capital Management

DEPARTMENT: Human Capital Management

REPORTS TO: Human Resources Director

SUPERVISES: None

EDUCATION: High School Diploma or GED

EXPERIENCE: Minimum three to five years of secretarial clerical experience. Minimum of three years school district human resources services experience preferred.

Position function/purpose

Provide assistance to employees in the certification process when needed and ensure that the district is in compliance with SBEC and NCLB regulations.

• Maintain confidential documents and forms.
• Process, sort, and distribute Personnel Recommendations, Separations, and Change forms.
• Process and manage personnel records for non‑contract new hires, support, auxiliary, and professional support staff including personnel file, new hire paperwork, resignations, and maintain/update accurate information on the database/mainframe as appropriate.
• Process and maintain paperwork for new hires, re‑hires, transfers, resignations, terminations, retirees and leaves of absence.
• Submit accurate information to various departments.
• Assist current employees and/or administrators with SBEC certification and HQ issues.
• Verify employment history and years of service records.
• Process reference letters for each applicant to verify prior employment.
• Assist current employees, applicants, and clients/applicants with certification Q&A regarding SBEC certification and HQ requirements.
• Process criminal history reports, schedule appointments, and fingerprinting as needed.
• Upload and download information to the state registry.
• Maintain HR spreadsheet for non‑contract and support staff job vacancies.
• Manage HRS database and create database reports as needed.
• Maintain close communication with the Technology Information Management department regarding database updates.
• Correspond with employees, new hires, TEA, colleges and universities, school districts (private and public) throughout the U.S. and foreign countries.
• Update the certification status of all non‑contract employees and compile tracking reports.
• Keep Director informed of certification and HQ problems and progress.
• Assist in training of new personnel as needed.
• Assist with the management of online applications.
• Assist applicants via telephone and new applicants (in‑house).
• Verify and assist the Director in correspondence for TWC unemployment complaints.
• Manage the Highly Qualified process for paraprofessionals including determining Highly Qualified status and reporting.
• Update job descriptions.
• Assist other office personnel with clerical/data entry assignments as needed.
• Assist with the substitute services personnel as needed.
• Assist with the Awards Program as needed.
• Perform other duties as assigned.

• High School Diploma or GED.
• Proficient in Microsoft applications including Word, Excel and PowerPoint and web‑based/internet software.
• Knowledge of SBEC certification and permit requirements.
• Knowledge of NCLB Highly Qualified requirements.
• Qualify as Notary Public.

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Physical Demands

Reasonable accommodations will be made if necessary. The employee is regularly required to sit, stand, move throughout the room or facility, communicate verbally and electronically, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, kneel, stoop, crouch, and/or crawl, and climb or balance. Regularly required to lift or exert force of up to 25 pounds.

Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus. Regular attendance required.

Equipment used

• Telephone
• Computer and printer
• Calculator
• Copy Machine

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job and are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

• Human Resources
• Administration
• Phone: 432‑240‑1800