Land Administration Manager

Land Administration Manager

Our client is a prominent, multi-generational, family-owned oil and gas operator headquartered in Midland, Texas. With a long-standing footprint across both the Delaware and Midland sub-basins of the Permian Basin, the company operates a substantial portfolio of producing assets alongside a deep inventory of undeveloped leasehold.

The organization is distinguished by its disciplined capital allocation, conservative balance sheet management, and a genuine commitment to long-term stewardship of its mineral and working interest positions. This is a company that thinks in decades, not quarters — built on relationships, integrity, and operational excellence.

The platform is actively engaged across the full asset lifecycle: drilling, leasing, acquisitions, and ongoing divestiture activity, offering the successful candidate exposure to a dynamic and high-quality work environment within a stable, privately held structure.

The Land Administration Manager will serve as a key member of the Land team, responsible for overseeing the day-to-day administration of the company's leasehold and mineral interest portfolio across the Permian Basin. This role requires both strategic oversight and hands-on execution — managing title curative, lease records, contract administration, and compliance functions that underpin the company's drilling program and commercial activities.

The successful candidate will bring deep technical expertise in upstream land administration combined with the judgment and professionalism required to operate within a closely-held family company. This is a high-visibility role with meaningful impact on asset integrity and transactional execution.

• Maintain and manage the company's leasehold database, ensuring accuracy of lease records, ownership interests, and expiration dates across both sub-basins
• Track lease terms, primary and secondary obligations, continuous drilling clauses, depth severances, and special provisions
• Coordinate lease renewals, extensions, and top leasing activity in collaboration with field landmen and outside counsel
• Review and interpret oil and gas leases, assignments, division orders, and related instruments
• Manage lease maintenance payments including delay rentals, shut‑in royalties, and minimum royalties

• Direct title curative efforts associated with drilling, acquisitions, and divestitures — working closely with in‑house attorneys and outside title counsel
• Review and analyze title opinions; prepare and track title requirement checklists and curative documentation
• Coordinate with county clerks and courthouse vendors for document retrieval, recording, and abstracting
• Oversee the management of wells in pay status, including working with division order analysts on set‑up and any ownership disputes

• Administer surface use agreements, ROW agreements, pooling and unitization instruments, JOAs, and farmout agreements
• Maintain organized contract files and summary abstracts for all key agreements affecting the leasehold position
• Support the negotiation and execution of land contracts in partnership with the VP of Land and business development team

• Support land due diligence on A&D transactions, including leasehold screening, data room preparation, and title gap analysis
• Assist in post‑closing integration of acquired leasehold into internal systems and processes
• Coordinate with land brokers and outside landmen on acreage trades, swaps, and non‑consent elections

• Serve as the primary administrator and subject matter expert for the company's land management software (e.g., Quorum, Wolfe Pak, P2 Bolo, or similar)
• Prepare internal reports on leasehold status, lease expiration summaries, and well‑to‑lease lookups for drilling and operations teams
• Ensure compliance with all lease obligations, regulatory filings (RRC), and reporting requirements
• Develop and enforce internal processes and controls for land records management

• Supervise and mentor land…