Purchasing Coordinator

Job Description

Job Description

Position Summary

The Purchasing Coordinator provides administrative and procurement support to the Purchasing team,

with a primary focus on documentation coordination and cross-functional support. This role combines

organizational and administrative work with some hands-on buyer responsibilities and procurement

tasks. The ideal candidate is highly detail-oriented, organized, and able to manage multiple priorities

and projects.

Key Responsibilities

Administrative & Documentation Support (primary focus)

• Request, track, and collect required documentation from suppliers (e.g., certifications, compliance documents, contracts) and route to the appropriate internal teams
• Partner closely with the Quality team to ensure supplier documentation is gathered accurately and submitted in a timely manner to support recordkeeping and compliance needs
• Support the Legal team with documentation requests related to supplier contracts, agreements, and other procurement-related paperwork
• Assist with preparing reports, tracking logs, and status updates for ongoing documentation needs

Buyer & Procurement Support

• Assist the Purchasing team with buyer responsibilities as needed, including placing and tracking purchase orders
• Support day-to-day procurement tasks such as order follow-up, supplier communication, and resolving basic order discrepancies as needed
• Help maintain accurate procurement records within the ERP system
• Assist with basic procurement processes, including obtaining quotes and confirming order details as directed

Project & Task Management

• Manage and prioritize a variety of small projects and assignments across purchasing, quality, and legal support functions
• Balance competing deadlines and shifting priorities while maintaining accuracy and attention to detail
• Proactively communicate status updates and flag potential delays or issues to relevant stakeholders

Qualifications

Required

• Exceptional organizational skills and high attention to detail
• Strong ability to prioritize and manage multiple tasks/projects simultaneously
• Comfortable working cross-functionally with Purchasing, Quality, and Legal teams
• Proficiency with Microsoft Office (Excel, Outlook, Word)

Preferred

• Familiarity with ERP systems (e.g., SAP, Oracle, Net Suite, or similar)
• General knowledge of procurement processes (purchase orders, supplier communication, order tracking)
• Prior experience in an administrative, purchasing, or coordinator role

Work Environment

This role works closely with internal teams including Purchasing, Quality, and Legal, and will require

regular communication with external suppliers.

Note:

This job description is intended to convey information essential to understanding the scope of the role. It is not

intended to be an exhaustive list of responsibilities, duties, and skills required.