Receptionist​/Scheduling Coordinator

Overview

We’re looking for a highly organized and personable Receptionist / Scheduling Coordinator to manage phone calls and assist with scheduling appointments across multiple territories. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities, and communicates clearly with both clients and internal teams.

• Serve as the first point of contact for incoming calls, emails, and inquiries.
• Coordinate and schedule appointments across multiple regions and time zones.
• Maintain and update calendars for multiple team members or departments.
• Confirm appointments, send reminders, and handle rescheduling as needed.
• Ensure efficient routing of appointments based on territory, availability, and priority.

• Proven experience in a receptionist, administrative, or scheduling role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Ability to manage multiple calendars and systems simultaneously.
• Proficiency with scheduling software and office tools (e.g., Outlook, CRM systems).
• Attention to detail and problem-solving mindset.
• Ability to remain calm and professional under pressure.

• Experience coordinating across multiple territories or time zones.
• Familiarity with CRM or dispatching systems.
• Customer service background.

• Supportive, team-oriented environment.
• Opportunities for growth and advancement.