AssureCloud Audit Administrator

Closing date: 19 August 2026

Purpose:

The Audit Administrator is responsible for coordinating and managing audit administration processes to ensure efficient planning, scheduling, and delivery of audits. This role supports organisational quality standards by maintaining accurate records, meeting client requirements, and ensuring all audit activities are completed in line with defined processes and KPIs.

Responsibilities:

Audit Planning & Coordination

• Maintain and update the audit schedule and
  
  A.LIMS audit plan daily.
• Allocate auditors and schedule site visits efficiently.
• Monitor audit timelines and ensure all deadlines are met.
• Communicate with auditors to confirm audit dates and provide all necessary pre-audit information.

Administrative Management

• Maintain accurate and up-to-date tracking sheets for reporting purposes.
• Ensure all audit documentation is filed electronically in a structured and accessible manner.
• Implement and maintain an effective filing and document control system.
• Submit approved client quotes to the Finance department for invoicing.

Sample & Logistics Coordination

• Coordinate sample collection and delivery between clients, auditors, and laboratories
• Track laboratory results and ensure timely follow-up.
• Arrange courier services for sample shipments and document deliveries as required.

Reporting & Compliance

• Ensure audit reports are completed and delivered to clients within agreed timelines.
• Monitor and ensure adherence to internal process flows and quality standards.
• Track and meet all client-specific KPIs on a weekly and monthly basis.
• Maintain accurate records for management reporting and audit tracking.

Stakeholder Communication

• Act as a central point of contact for clients, auditors, and internal teams.
• Address queries promptly and professionally.
• Provide clear and timely updates on audit schedules, changes, and deliverables.

General Administration

• Support additional administrative duties as required.
• Assist in improving administrative processes and efficiencies within the audit function.
• Ensure accuracy, completeness, and high-quality outputs across all audit-related deliverables.
• Uphold company standards and contribute to continuous improvement initiatives.