Executive Personal Assistant Job Midrand area,Gauteng South Africa,Administrative/Clerical

IGrow Wealth Investments Group of Companies, proudly positioned as South Africa’s #1 Investment company, is seeking a highly organised, proactive, and professional Executive Personal Assistant to provide dedicated administrative and operational support to the CEO in Midrand,Gauteng.

This fast-paced role requires exceptional organisation, discretion and attention to detail, with a strong focus on quality, accuracy and ownership. The successful candidate will proactively manage competing priorities, review and refine deliverables, and ensure work is completed to a high executive standard.

Minimum requirements (Advantageous):

Matric/Grade 12.
Diploma/Degree in Office Administration, Secretarial Studies, Business Management or a related field (advantageous).
Minimum 5 years' experience as a Personal Assistant or Executive Assistant supporting senior management.
Proven experience managing complex diaries and travel arrangements.
Experience using travel booking platforms and online diary tools.
Familiarity with property management software such as WeconnectU, TMS, Red Rabbit or Pay Prop (advantageous).
Zoho CRM experience (beneficial).
Experience navigating multiple systems to source data for reporting (advantageous).
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
Strong ability to use AI tools to improve work efficiencies.
Own reliable transport and a valid driver's licence.
Excellent written and verbal communication skills.

The duties and responsibilities include, but are not limited to:

Executive Diary & Calendar Management

Proactively manage and coordinate the diaries of the CEO, including scheduling meetings, appointments, and internal/external engagements.
Anticipate scheduling conflicts and resolve proactively, always prioritising executive time effectively.
Prepare daily briefing notes and ensure both executives are fully prepped for upcoming meetings.
Manage meeting logistics: send invitations, prepare agendas, take minutes, and follow up on action items.

Travel, Accommodation & Itinerary Management

Arrange all domestic and international travel for the CEO, Heads of CoEs, and other iGrow Rentals staff as required, including flights, accommodation, ground transport, and airport transfers.
Build comprehensive, end-to-end travel itineraries ensuring cost-effectiveness and seamless logistics.
Manage travel documentation: visas, travel insurance, expense claims, and reconciliations.
Coordinate travel requirements for CoE heads on a regular basis and for other iGrow Rentals staff on an ad hoc basis.
Handle last-minute changes and rebookings with efficiency and composure.

Communication & Correspondence

Screen, manage, and prioritise incoming calls, emails, and correspondence on behalf of the CEO.
Draft, proofread, and send professional correspondence, reports, and presentations — reviewing all outgoing material for accuracy, tone, and completeness before dispatch.
Act as a first point of contact and ambassador for the executives with internal and external stakeholders.
Candidates with a working understanding of landlord/tenant dynamics and the lease lifecycle will be able to triage routine rental management correspondence more autonomously — this is considered a strong advantage in this role.
Maintain strict confidentiality in all matters.

Rental Business & CoE Support

Provide administrative support to the IGrow Rentals business operations as directed by the CEO.
Extend administrative support to the Heads of Centres of Excellence (CoEs) as directed, including scheduling, correspondence management, and document preparation.
Assist with tenant correspondence, lease documentation tracking, and property-related scheduling.
Coordinate with external service providers, contractors, and property managers.
Support preparation of reports, presentations, and data relating to the rental portfolio.
Assist with invoice processing, expense tracking, and basic financial administration for the rental business.

Office & Administrative Management

Manage office supplies, stationery, and general office administration.
Maintain organised digital and physical filing systems for executive and business documents.
Process…