Goods Received Vouchers; GRV Clerk

KEY RESPONSIBILITIES

• Receive and inspect delivery documentation (waybills, delivery notes, packing lists) and match them to approved purchase orders.
• Create, verify, and post GRVs in the inventory/ERP system promptly and accurately.
• Coordinate with receiving, stores, procurement, finance, and suppliers to resolve quantity, quality, or documentation discrepancies.
• Ensure all delivery notes, job cards, and supporting documents are attached and correctly filed.
• Maintain accurate physical and electronic GRV records in accordance with retention and audit requirements.
• Support stocktakes and audits by providing GRV documentation and discrepancy explanations.
• Generate reports on GRV activity, discrepancies, and ageing of unmatched receipts.
• Escalate unresolved issues to the Manager:
  Procurement for corrective action.

• Purchase low-value workshop consumables and operational items in line with procurement procedures.
• Obtain quotations where required and follow approved procurement processes.
• Follow up on supplier deliveries and lead times.
• Assist buyers with procurement administration and expediting activities.
• Support supplier communication regarding deliveries, collections, shortages, and documentation.

• Coordinate company drivers, collections, and delivery schedules.
• Ensure all transport and delivery documentation is completed correctly.
• Liaise with suppliers and internal departments regarding urgent collections and deliveries.
• Maintain accurate transport and logistics records.

• National Senior Certificate.
• Diploma/certificate in logistics, supply chain, accounting, or business administration preferred.
• Basic bookkeeping/accounting knowledge desirable.

• 3-5 years’ experience in GRV processing, inventory/warehouse administration, procurement administration, or accounts payable support preferred.
• Experience in manufacturing/fabrication environments advantageous.
• Exposure to ERP systems and inventory management systems advantageous.
• Exposure to MS Excel required.

• Permanent contract, subject to a probation period.
• Competitive monthly cost to company between R 14,000 and R 18,000, depending on experience and qualifications.