Executive Assistant

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

Permanent

Mdrnd Inlnd Bul

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

To provide comprehensive executive, administrative, operational and coordination support to the CEO, ensuring the effective management of schedules, communications, business priorities, governance requirements and stakeholder engagements. The Executive Assistant serves as a trusted business partner, enabling the CEO to operate efficiently while maintaining high levels of professionalism, confidentiality and service excellence.

• Manage the CEO's executive office, ensuring effective prioritisation of strategic, operational and governance activities.
• Coordinate and optimise the CEO's calendar, ensuring alignment to business priorities and strategic objectives.
• Prepare and review executive-level reports, presentations, board packs, governance documentation and business communications.
• Act as liaison between the CEO and Executive Committee members, ensuring follow-up and execution of key actions.
• Coordinate Board, Executive Committee (Exco) and strategic leadership meetings, including agenda preparation, minutes and action tracking.
• Monitor progress against strategic initiatives and provide regular updates to the CEO. Manage confidential business information, sensitive correspondence and executive documentation.
• Coordinate local and international travel arrangements, executive events and stakeholder engagements.
• Complete credit card recons for the Exco team.
• Facilitate communication between the CEO and internal and external stakeholders.
• Support the CEO with governance requirements, stakeholder management and executive decision-making processes.
• Assist with special projects, acquisitions, business transformation initiatives and strategic business reviews.
• Drive continuous improvement within the Office of the CEO to enhance efficiency and effectiveness.
• Ability to analyse large sets of data and summarise in high level ways for Exco.

• Chief Executive Officer.
• Executive Committee (Exco).
• Board Members.
• Senior Leadership Team.
• Functional Executives and Department Heads.
• Human Resources.
• Finance.
• Legal and Risk.
• Information Technology.

• Customers and Strategic Clients.
• Shareholders and Investors.
• Board Members and Non-Executive Directors.
• External Auditors.
• Legal Advisors.
• Regulators and Government Representatives.
• Industry Bodies and Associations.
• Strategic Business Partners.
• Service Providers and Suppliers.
• Media and Public Relations representatives (where applicable).

Qualifications, Skills and Experience Required for the Job

• Grade 12 (Matric) essential.
• Bachelor's Degree or Diploma in Business Administration, Corporate Governance, Commerce, Management or a related discipline.
• Executive Assistant, Office Management or Corporate Governance qualification advantageous.
• Company Secretarial, Project Management or Business Administration certification. Power BI, Excel, and Presentation certification.
• Minimum 8 to 10 years' experience supporting C-suite executives.
• Minimum 5 years' experience supporting a Chief Executive Officer, Managing Director or equivalent senior executive.
• Proven experience managing Board and Executive Committee administration.
• Experience coordinating executive leadership teams and strategic business initiatives.
• Experience in a large corporate or multi-site business environment.
• Exposure to governance, investor, regulatory and shareholder engagement processes would be advantageous.

• Strategic Thinking
• Business Acumen
• Stakeholder Management
• Executive Presence
• Influencing and Networking
• Organisational Awareness

• Planning and Organisation
• Project Coordination
• Governance Administration
• Confidentiality and Integrity
• Advanced Communication Skills
• Attention to Detail
• Decision Making
• Problem Solving
• Resilience and Adaptability

• Professionalism
• Discretion
• Initiative
• Proactive Mindset
• Emotional Intelligence
• Customer Focus
• Results Orientation

We look forward to hearing from you!