HR Administrator

Job Title:

HR Administrator

Reporting to: Operations

Seniority Level: Mid-Career (2 - 4 years of experience)

Type: One Month

The HR Administrator will provide efficient HR administrative and clerical support to the business as part of a back‑office function. The role focuses primarily on maintaining an accurate, confidential, and well‑organised HR filing system while ensuring compliance with company policies and HR best practices. This position is ideal for a recent HR graduate seeking hands‑on administrative experience within a professional HR environment.

The successful candidate must demonstrate maturity, attention to detail, and a strong understanding of confidentiality and accuracy.

• HR Administration & Filing Support
• Maintain and manage the personnel filing system in line with HR and company standards.
• Safeguard all employee files and sensitive documentation, ensuring strict confidentiality at all times.
• Ensure that all HR files are accurately filed, clearly labelled, and easily retrievable.
• Compile and prepare employee files that are required to be sent to archives in accordance with retention policies.
• Scan physical employee files and create a structured, chronological electronic filing system.
• Ensure electronic records are complete, accurate, and stored securely.
• Reporting & Tracking
• Provide a daily progress tracker on the HR filing system project.
• Highlight any discrepancies, missing documentation, or filing issues to the HR team.
• Support continuous improvement of filing and document control processes.
• General HR Support
• Provide general HR administrative and clerical support as required.
• Assist the HR department with ad hoc administrative tasks.

• Recent graduate or qualification in Human Resources Management, Industrial Psychology, or a related field.
• Strong administrative and organisational skills.
• High level of accuracy and attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Basic computer literacy with experience in MS Office (Word, Excel, Outlook).
• Ability to work independently and meet deadlines.

• Confidentiality and integrity
• Attention to detail and accuracy
• Time management and organisation
  
  Professional communication
• Ability to work methodically and systematically