Regional Finance Coordinator

• Responsible for coordinating the accurate and timely project registration, billing, collection and procurement practices for an engineering consulting firm.
• Under general supervision, prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information.
• Assist with budget management.
• Create and maintain electronic project files related to financial documentation.
• Maintain billing schedule for all projects per contract terms.
• Finalize invoices in the billing platform and submit invoice packages.
• Perform routine collections efforts which could include phone calls or emails.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.

• Associate’s degree with a minimum of 2 years’ related experience. Or in lieu of a degree, a minimum of 4 years’ related experience.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license with acceptable violation history may be required.

Demonstrates expertise in project registration, billing, and collection processes within an engineering consulting environment, ensuring compliance with contractual agreements and accounting standards. Proficient in budget management and maintaining accurate financial documentation.

• Project Registration
• Billing Management
• Budget Management
• Attention To Detail
• Communication Skills

• Billing Preparation
• Invoice Finalization
• Financial Documentation
• Collections Efforts
• Requisition Approval

• Problem-Solving Skills
• Coordination Abilities

• Associate’s Degree

• Engineering Consulting
• Accounting Standards
• Internal Controls
• Contractual Agreements

• Billing Platform
• Electronic Project Files