Executive Assistant - Senior

Job Description:

The Executive Assistant
- Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.

The Executive Assistant Senior provides high-level administrative support to senior leaders by managing complex calendars, coordinating travel arrangements, and supporting key business initiatives. This role serves as a trusted partner to leadership, ensuring efficient operations, effective communication, and seamless execution of priorities.

The ideal candidate will have a minimum of five (5) years of experience supporting executive leaders, demonstrated expertise in calendar management, project coordination, and travel planning, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Strong organizational, communication, and problem-solving skills are essential to success in this role.

Essential Functions Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.

Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).The Executive Assistant
- Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.

Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant
- Senior may supervise other administrative caregivers.

Skills Team Support Meeting Facilitation Answering Telephones Office Administration Communication Work Communication Interpersonal  Communication Leadership People  Management Organizing Meetings Meeting Management Organizing Required  Qualifications Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader

Demonstrated ability to work efficiently and effectively in an independent manner

Demonstrated ability to exercise sound judgement and professional behavior while acting decisively

Demonstrated organizational and problem-solving skills with high attention to detail

Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

Demonstrated interpersonal skills with internal and external senior-level leaders

Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar

Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities

Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.

Experience working in a matrixed healthcare setting

Leadership experience (e.g., providing training to others on their job duties,…