Pursuit​/Proposal Coordinator

Overview

Pursuit/Proposal Coordinator (full-time position):
We are seeking a detail-oriented, deadline-driven Pursuit/Proposal Coordinator to lead and support proposal efforts for public and private-sector opportunities. This role is responsible for coordinating, writing, and producing compliant responses to RFPs, RFQs, SOQs, and other pursuit-related materials in support of our civil engineering and surveying services. The ideal candidate thrives in a fast-paced, collaborative environment, enjoys managing complex deliverables, and knows how to turn technical information into clear, persuasive content.

• Detail-oriented with a strong commitment to quality and accuracy
• Self-starter who can manage tasks independently while collaborating with technical teams
• Comfortable working with engineers, surveyors, and subject-matter experts
• Calm under pressure and adaptable to shifting priorities and tight deadlines
• Curious, coachable, and eager to improve pursuit strategies and outcomes

• Pursuit & Proposal Management:
  Coordinate end-to-end proposal development for government and private sector pursuits, including RFPs, RFQs, SOQs, and interview materials
• Develop proposal schedules, outlines, and compliance matrices to ensure all requirements are met
• Facilitate kickoff meetings and manage inputs from technical staff, project managers, and leadership
• Track pursuit progress, deadlines, and deliverables across multiple concurrent proposals

• Writing & Content Development:
  Write, edit, and refine proposal narratives, resumes, project descriptions, and executive summaries
• Translate technical information into clear, client-focused, and persuasive messaging
• Ensure proposals reflect the firm’s brand voice, differentiators, and win themes
• Proofread and quality-check all materials for clarity, consistency, grammar, and compliance

• Graphics & Production Coordination:
  Collaborate with graphic designers or marketing staff to develop layouts, infographics, and visual elements
• Prepare final proposal packages for digital and hard-copy submission, including formatting, file assembly, and uploads
• Ensure adherence to agency-specific submission platforms and requirements

• Content & Process Management:
  Maintain and update proposal content libraries, resumes, project sheets, and boilerplate materials
• Assist in post-pursuit debriefs, lessons learned, and continuous improvement of proposal processes

Required Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent experience)
• 2+ years of experience in proposal coordination, marketing, or pursuit support—preferably in the AEC, engineering, construction, or professional services industry
• Strong writing, editing, and proofreading skills
• Experience working with RFPs, RFQs, or formal proposals
• Exceptional organization and time-management skills with the ability to manage multiple deadlines
• Proficiency in Microsoft Word, PowerPoint, and the Adobe Suite (InDesign, Acrobat)

Preferred Qualifications

• Experience in civil engineering, surveying, construction, architecture, or related technical fields
• Familiarity with government procurement processes and public agency proposals
• Experience with CRM or proposal management software (e.g., Deltek, Open Asset, Cosential, etc.)
• Basic understanding of graphic design principles and proposal layout
• Experience supporting interview preparation or presentation development

$60K – $80K

This is a full-time, hourly position. 8-hour shift. Monday to Friday, no weekends.

• Paid time off accrued upon hire and increases with set benchmarks
• 13 paid holidays with opportunities to earn more for meeting company goals
• Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period
• Access to dental, vision, life, and other insurance benefits after the probationary period
• 401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2%
• Employee Assistance Program (We are here to support you)
• Employee and family engagement activities
• Employee…