Protected Categories - Junior Assistant Administrator

A global financial company is looking for a Junior Assistant Administrator (Protected Categories) to join its Milan office. The role is part of a team of assistants supporting various bankers and includes full in-house and remote training, as well as ongoing support.

Key Responsibilities Expense processing and timely expense management

Phone answering, transferring calls internally and externally, and relaying messages promptly and accurately via email

Coordinating internal / external room bookings and video conferences across multiple locations

Managing car / taxi bookings

Organizing travel bookings and amendments

Scheduling meetings and entering travel details in Outlook Handling ad hoc tasks while maintaining workflow

Providing day-to-day support to teams and assisting with various queries

Requirements

Knowledge of M365 (Outlook, Teams, Microsoft Word, Excel)
Ability to manage competing and time-sensitive priorities

Strong dependability and high attention to detail, with the capacity to multitask

Excellent professional communication skills (in person, by phone, and by email)
Comfort interacting with people at all organizational levels, internally and externally

Team player able to work under pressure in a changing environment

Flexibility and adaptability to support multiple teams

Resourcefulness and proactive problem-solving attitude

Strong discretion when handling confidential information

English language required - fluent

Belonging to Protected Categories (Law 68 / 99)
Working Hours Monday to Thursday : 11 : 00 - 19 : 30 (7.5 hours, 1-hour lunch break)
Friday : 11 : 00 - 19 : 00 (7.5 hours, 1-hour lunch break)
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