Executive Team Assistant

We are the platform turning browsing into shopping. We connect 200 million shoppers with deals they love while boosting local sales for hundreds of top retailers and brands. We help consumers save time and money while making smart shopping decisions, and we support retailers and brands in engaging customers from online research to in-store purchases. Ready to spark your growth with us?

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Who We Look For 🦄
We are looking for an Executive Assistant to partner closely with three members of our Executive Leadership Team. This role is critical in ensuring our executives remain focused, organized, and effective. You’ll be the trusted point of contact, managing professional and personal priorities, and acting as an extension of your executives in every sense.
What You Will Do 🏄

Provide complex calendar and scheduling management.
Maintain and manage a shared to-do list with your executives, proactively tracking progress and accountability.
Track, prepare, and submit expense reports.
Coordinate and manage domestic and international travel logistics.
Support recurring team meetings, including agenda preparation, deck creation, and high-level follow-ups.
Build and maintain strong relationships with team members across all levels of the organization as well as key external stakeholders.
Jump in on project support where needed, providing flexible and hands‑on assistance.

What You Will Need 🪄

3+ years of experience supporting executives in a past-facing environment.
Proficient in both written and verbal communication in English and Italian.
A track record of super-diligence and attention to detail.
Ability to anticipate needs, generate options, and go the extra mile in execution.
Strong written and verbal communication skills, with discretion in managing sensitive and confidential information.
Comfort with and adaptability to tools such as Google Workspace and Slack.

👉 At our company, we value diversity and actively encourage it — we believe a variety of perspectives and backgrounds makes us stronger. We focus on potential rather than on having a “perfect” CV. If this role excites you and you believe you could grow into it — even if you don’t tick every single box in the requirements — we’d love to hear from you!
SALARY RANGE ⚖️
€35,000-€40,000
LOCATION 🌐
This position is office-based, with the expectation of being on‑site at our Milan office on most days. Limited work‑from‑home flexibility may be available occasionally.
Since you’ll be collaborating with colleagues across different time zones, a bit of schedule flexibility will help you stay connected with our amazing teams!
If you’re excited about joining a dynamic, international team, working on cutting‑edge projects and expanding your career globally, we’d love to hear from you!
What You Will Find At Shopfully 🤗

🌎 An opportunity to thrive in a rapidly scaling multinational company
🕶️ A vibrant, informal, and inclusive work environment
🧠 We champion autonomy, flexibility, and a hybrid work model, empowering you to own your work
📚 Access to learning opportunities and regular feedback sessions
🍓 Enjoy our central, modern offices featuring fresh snacks, coffee (including vegan options!), and ergonomic setups
🎉 Engage in meaningful team events: offsites, happy hours, company parties and celebrations that unite us beyond daily tasks
💻We provide all the necessary equipment for you to work effectively and set up your workspace, wherever you are
🧰 Benefit from additional country‑specific advantages based on local contracts and practices

Who We Are 💜
We’re a team of 450 people (and counting!), from 30 different nationalities. We’re on a mission to innovate, and we believe the key to that is seeing the world through a variety of perspectives. That’s why building a more diverse team, as well as bringing in even more talent, is so important for us.
TO FEEL AT HOME 🛋️ IN SHOPFULLY YOU NEED 🎯

Progress Over Perfection:
We move forward. Always. In a fast‑moving world, speed with purpose beats certainty without action. Momentum matters—not for its own sake, but because it drives results.
Clarity Through Transparency:
We bring each other along. We work in teams, not silos. Transparency gives context, and…