Executive Assistant

Executive Assistant
About Satispay
Satispay was born to revolutionise everyday payments – making them simple, fair, and accessible to everyone. Now, the focus has moved even further, aiming to shape the future of money.
We're a movement empowering millions of people, driven by a shared purpose to tackle big challenges. And we’re just getting started. We move quickly, think boldly, and trust each other to challenge the norm, learning and growing as we go.
If you’re looking for more than just your next job – if you want to build something impactful with a talented team – you’re in the right place.
What you will be doing
As an Executive Assistant, you will act as the primary facilitator for the executive's daily operations. This is a high-visibility role requiring a "gatekeeper" mentality balanced with "problem-solver" execution. You will be responsible for the seamless coordination of the executive professional life within the Product and Engineering organization. Here's what your day-to-day will look like:

Master Calendar & "Oxygen" Management – By proactively managing a complex calendar for multiple executives, prioritizing high-leverage meetings while protecting "deep work" time.
Lead Meeting Lifecycle & Briefing – By producing daily briefing packs, attending key meetings to capture minutes, and ensuring all action items are tracked to completion across the executive team.
Orchestrate Travel & Logistics – By managing end-to-end global travel and logistics—including conferences and roadshows.
Drive Internal Operations & Culture – By acting as a Program Manager to ensure company-wide deadlines are met and organizing internal All-Hands, team ceremonies, and celebrations.
Collaborate on Executive Material – By ensuring the executive has all necessary decks, data reports, and PowerPoint presentations ready 24 hours before they are needed.
Handle Administrative Operations – By handling expense reporting, procurement requests, document management, and other operational tasks that keep things running efficiently.

Expect challenges, collaboration, and the freedom to bring your ideas to life. Things change quickly here, so be ready to adapt, take initiative, and maintain a consistent executive voice in all communications.
Who we’re looking for
We need a problem-solver who loves teamwork and gets things done. If you're curious and ready for real ownership, you'll fit in! Does this sound like you?

Proven Executive Support Experience – You have 5-7 years in a high-pressure support or operations role, ideally within scale-up tech, finance, or consultancy environments.
Anticipation & Strategic Thinking – You have the ability to "see around corners"—solving conflicts or logistical issues before the executive even knows they exist.
Tools & AI Proficiency – You have a mastery of Google Suite, Slack, and Notion, and you are proficient in using AI to optimize workflows.
Strong Communication & Discretion – You are fluent in Italian and English and can maintain absolute confidentiality regarding sensitive financial or board-level data.
Flexibility & Ownership – You have a "full flexible" approach, a willingness to go the extra mile, and are ready to be on-site as required to support the team.

Don't worry if you don't tick every box. We believe in the power of different viewpoints and strengths. Your unique perspective is important as we build something special. If you're passionate and can make a difference, we truly encourage you to apply.
Our benefits & perks
We believe high commitment, effort, and impact deserve to be highly rewarded and supported. That’s why we created Satispay Care About, our way of making sure you’re supported in your well-being, growth, and finances:
👨👩👧 Care About health & well-being

Unlimited paid time off
Psychological support & mental health webinars with Serenis
Extended parental leave
Childcare leave

📚 Care About growth & development

Professional development programmes
Internal mobility program
Language classes with Preply
Internal workshops & training

💰 Care About financial support

Stock Option Plan (with additional grants often provided based on performance)
International relocation support
Competitive salary
Flexib…