Senior Specialist, Office Services

As a Senior Specialist in Office Services, you will play a central role in ensuring our workplace runs smoothly, efficiently, and to the highest standards — every single day.
WHO YOU'LL WORK WITH
You will join our Office Services team and work closely with colleagues across the firm, including Finance, HR, the Events team, and external partners such as the Property Manager and General Contractor. You will be a key point of reference for all matters related to facilities, vendor management, and workplace operations.
WHAT YOU'LL DO
VENDORS & CONTRACTS

Manage maintenance contract renewals (September–November cycle)
Oversee ongoing relationships with vendors, Property Manager, and General Contractor
Review and reconcile work reports against budgets; manage print orders

FACILITIES & WORKSPACE

Supervise routine and extraordinary office maintenance
Monitor floor conditions and manage operational requests
Coordinate space setup for internal events (Town Hall, DH, Canteen)

CANTEEN & CATERING

Oversee Canteen Lunch service and manage the Vicook portal
Handle service registration, no-shows, and badge charges
Manage equipment maintenance and water quality monitoring

HEALTH, SAFETY & COMPLIANCE

Maintain workplace safety documentation in compliance with

D.Lgs. 81/2008
Manage, track, and dispose of company assets and consumables

OPERATIONS & TOOLS

Manage Lockers and Deliveroo accounts; handle stationery and supply orders
Verify delivery notes, manage printing and binding, prepare materials for events

ABOUT YOU
EXPERIENCE

3–5 years in Office Services or Facility Management
Proven vendor and contract management experience
Degree in Business Administration or related field

TECHNICAL SKILLS

Microsoft Office (Excel, Outlook, Word)
Knowledge of

D.Lgs. 81/2008
Digital platforms (Vicook, Deliveroo)
Professional fluency in Italian and English

SOFT SKILLS

Strong organizational skills and attention to detail
Problem‑solving mindset and ability to work independently
Collaborative and cross‑functional approach

PERSONAL QUALITIES

Proactive and results‑oriented
Strong interpersonal and communication skills
Discretion, reliability, and professionalism

Working knowledge of MEP (Mechanical, Electrical, and Plumbing) systems is considered a strong asset.
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