Planning Specialist; President's Office

Position: Planning Specialist (President's Office)
Nippon Sanso Holdings Corporation (NSHD) is one of the leading companies in the industrial and medical gases business. We have a diversified involvement in broad industries such as healthcare, food, manufacturing, metallurgy, chemical products, electronics and energy.
The Planning Specialist will be based in Milan, Italy, and will be part of the Administration & Support Services Department, reporting to the Executive Planning Manager to the President.
This role will provide high-level administrative, organizational and logistical support to the President, ensuring the efficient management of daily activities, executive priorities and stakeholder interactions.

Key Responsibilities   The key responsibilities of the role include:
Administrative Assistance     Manage the President's calendar, meeting schedule and recurring events, ensuring effective prioritization of activities.
Coordinate travel arrangements, including transportation, accommodation, itineraries and visa requirements.
Process expense reports and administrative documentation accurately and in a timely manner.
Support the preparation of presentations, meeting materials and executive correspondence as required.
Meeting & Event Logistics     Support logistics for executive meetings, workshops, leadership forums and corporate events.
Support meeting scheduling, venue arrangements, attendee coordination and supporting documentation.
Support hospitality arrangements, including catering, accommodation and transportation requirements.
Relationship & Hospitality Management     Coordinate gifting initiatives and hospitality activities for key stakeholders, business partners and visitors.
Manage seasonal greetings, holiday cards, Christmas gifts and recognition initiatives on behalf of the President.
Support executive hosting activities.
Office & Team Support     Provide administrative and logistical support to executive leadership located in the Milan office, as required.
Background     Bachelor's degree in Business Administration, Hospitality, Communications or a related field.
Previous experience in office management, administration or similar roles.
Proven experience coordinating complex schedules, events and travel arrangements.
Required Skills     Continuous High degree of confidentiality required.
Strong organizational and time-management skills.
Excellent attention to detail.
Strong written and verbal communication skills.
Strong stakeholder management and interpersonal skills.
Proactive, service-oriented and solution-focused mindset.
Ability to work independently while maintaining close collaboration with executive teams.
Advanced proficiency in Microsoft Office applications (Outlook, PowerPoint, Word).
Italian is your mother tongue, Fluent in English, additional European languages are a plus.
Experience supporting senior executive leadership.
Experience working in multinational and multicultural environments.
The salary range starts € gross per year, with the final offer depending on the candidate's experience and overall profile.
At Nippon Sanso, we're a reliable partner for key industries, combining global expertise with a local touch to make a real difference. Guided by our commitment to sustainability, we drive innovation through cutting-edge technology and a strong R&D network. Here, you'll have the autonomy to own your career, with the chance to work on projects that impact communities and shape a carbon-neutral future.
Discover a place where you'll play a key role in solutions that power major industries and make a difference in everyday life. At Nippon Sanso, our technologies support countless essential processes - often behind the scenes - that keep food fresh, enhance electronic chip production, purify water, and provide critical respiratory treatments. With a solid, diversified presence across Europe, we're a reliable and stable company dedicated to constant innovation and to creating a healthier, more sustainable future.
Being part of The Gas Professionals will lead you to      Think  beyond the visible to explore and develop new solutions for a sustainable tomorrow.
Move  and challenge yourself with the support of a collaborative team and…