Document Controller

For a client based in Milan we are looking for a freelance Document Controller.

Preferred start:
September 2026
Initial contract duration is till 28 February 2028 (extendable).
Project phase:
Detail Design EPC.

Job Purpose
The Document Controller performs document control, organize, administrate and plan duties for the project. He or she is the first line of contact for document enquiries, internal and external.

Key Responsibilities and Duties
Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system (specify system) for remote access.
Adherence to project document control procedures and compliance with company’s confidentiality and audit protocols.
Receive, check, classify, categorize, register and store all documents
Quality check all documents in accordance with project/client requirement.
Develop and create various document folders and organize these to easily searchable and accessible libraries.
Issue internal distribution checks within review cycles time then returning comments to the originator.
Develop and issue overdue document reports.
Implement and maintain established documentation procedures.
Use version control to ensure transparency of document history and revision.
Provide safe storage and retrieval of project documentation both hardcopy and electronic format.

Requirements
BSc Engineering or Business discipline.
5 years of experience
Familiar with development and administration of engineering, procurement and construction contracts in the petroleum or related industry.
Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
A high level of fluency in oral and written English is essential.
Good knowledge of Microsoft Office (Outlook, Word, Excel & Power Point),
Good knowledge of the document management system used by the host company
Knowledge of SAP desirable
Good knowledge of SharePoint.
Excellent Organization skills