Project Administrator

Position: Project Administrator |
Permanent position available with a considerable portfolio of works for the next 5+ years

To build your career by assisting in the delivery of ‘leading edge’ engineering projects.

To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.

To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.

To work with the best.

Excellent package on offer with room for negotiations

About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused.

The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Project Administrator – Data Centre Project

Location:

On‑site – Milan

If you like keeping things organised, running smoothly and (mostly) predictable, this role will probably suit you. If you enjoy being at the centre of a large, complex project without having to wear a hard hat all day, it’ll suit you even more.

We’re building a major data centre. That means a lot of people, a lot of moving parts, and a daily stream of admin that either gets handled properly… or becomes tomorrow’s headache. We’d like you to help us avoid the headaches.

This isn’t a job where you sit quietly in the corner. You’ll be the first face some people see on site, the person everyone asks for clarity, and the one who spots what needs doing before anyone else does. If that’s your style, keep reading.

What you’ll be doing
You’ll make sure the project runs smoothly by handling the things that allow everyone else to do their job:

Keeping the site running

Coordinating access and security passes (including parking).

Managing attendance records and ensuring subcontractors are logged properly.

Liaising with HR and payroll every week so everyone gets paid correctly.

Running an office people actually want to work in

Staying on top of stationery, consumables, desks, IT setups and general office upkeep.

Planning and organising essentials like mail, archiving, waste disposal and cleaning.

Managing meeting room bookings so there’s no wrestling for space.

Supporting the team

Booking travel and accommodation.

Answering calls, taking messages and handling general enquiries.

Welcoming visitors, clients and subcontractors in a professional, friendly way.

Dealing with supplier and vendor queries.

Supporting senior management and Group Functions with whatever admin they need (within reason).

Being a steady pair of hands

Representing the company professionally.

Promoting our values, keeping things compliant and sticking to the standards that matter.

Pitching in on anything else that reasonably comes up. Projects like this always have “other duties”.

Who this role is for
Someone who:

Likes structure, order and clarity.

Enjoys supporting people and making systems better.

Can handle a fast‑moving construction environment without getting flustered.

Doesn’t mind being the person everyone turns to because you’re reliable.

Knows that good admin isn’t “paperwork” — it’s what keeps multimillion‑euro projects on track.

Why join us
Because you’ll be part of a major data centre build, which doesn’t happen every day. You’ll work closely with experienced technical and management teams, learn a huge amount, and play a visible, valuable role in a project that actually feels like a project — not just a desk job.

If you want to help keep one of the most important builds in the company running smoothly, we’d like to hear from you.

Special consideration will be given to candidates belonging to protected categories under L. 68/99

For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies – Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on .

Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.

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