Office Manager, Part-time

Immaculate Conception Parish in Milan is seeking an Office Manager. This part‑time position (2‑3 days per week onsite) reports to the Pastor.

This position assists with the ministry of the parish by overseeing the general office of the parish. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values.

• Manage banking activities of Sunday collections and counting procedures, and coordinate with the bookkeeper to prepare and ensure timely bank deposits of these activities.
• Work with the pastor and bookkeeper to periodically report on the condition of the parish's physical assets, along with the administrative status of the parish.
• Maintain computer assets of the parish, including networking and parish web pages, as needed.
• Research and monitor service contracts, suppliers and vendors for fair pricing and competitive bidding.
• Work with the bookkeeper to ensure proper tracking of staff use of paid and unpaid time off.
• Coordinate with the bookkeeper any new employee paperwork and file.

• Scheduling and collecting rental deposits/payments.
• Maintaining insurance coverage.
• Facility inventory and purchasing of supplies and equipment, as needed (obtaining approval, as appropriate).
• Arranging and securing contractor bids and negotiating contracts.
• Coordinate the use of facility keys.
• Assess needed capital repairs and prioritize them for accomplishment.

• Track business activities of the parish (e.g., religious education, youth ministry, other parish activities).
• Develop and recommend necessary policies, methods, and procedures needed for carrying out administrative services, in conjunction with the Diocese of Lansing policies.
• Track parish maintenance, janitorial, housekeeping, and bookkeeping schedules.
• Serve as Safe Environment Coordinator, if needed.
• Record all weddings, baptisms, and funerals, and may assist with recording First Eucharist, First Reconciliation, and Confirmation.
• Maintain Mass Intention book, cards, and money.
• Create weekly (at the direction of pastor) Prayers of the Faithful and Mass announcements.
• Handle sensitive information confidentially.

High school degree required. Associate’s degree in business administration (or similar) not required, but preferred.

Minimum two years of experience as an administrator or manager of an office, excellent customer service skills, and fluency with Microsoft Excel, Word, and Outlook. Must understand Catholic parish organization and be a practicing Catholic.

May require occasional weekend work. Must maintain confidentiality at all times.

The role requires sitting for long periods, repetitive hand motions, answering phone calls and emails, standing, stooping, and bending while filing. The position requires an onsite presence 2‑3 days per week, with minimal travel, and lifting up to 40 lbs.

The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.