Accounts Payable Specialist

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Enter vendor invoice data into the accounting system for payment processing.
• Enter Intercompany invoices and apply payments.
• Weekly Checkrun and apply Daily ACH Payments.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.
• Reconcile vendor statements, investigate, and resolve discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Enter Amex credit card charges and reconcile at statement closing date.
• Process employee expense reports and travel reimbursements.
• Manage Year End 1099 process.
• Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Qualifications:

• Associate degree in Accounting or higher preferred.
• 3-5 years experience in Accounts Payable.
• Proficiency in Quickbooks Online and Quickbooks Desktop.
• Proficiency in Excel (VLookUp & Pivot Table).
• Attention to Detail:
  High accuracy in data entry and matching.
• Strong verbal and written skills for vendor communication.
• Ability to manage high-volume, time-sensitive tasks.