Administrative Assistant – Title​/First Legal

About The Role

Are you highly organized, detail-oriented, and looking to grow your career in the legal and real estate field? Our Title/First Legal team is seeking an Administrative Assistant to help manage the preparation, review, and follow-up of mortgage‑related documents and title work.

• Manage the end‑to‑end process for Assignments of Mortgage (AOM) – from receipt to recording confirmation.
• Oversee the recording and follow‑up for Lis Pendens, Title Order Instruments, and similar documents.
• Coordinate legal description approvals and ensure proper filing with relevant entities.
• Order and track specialized property reports such as Preliminary or Supplemental Judicial Reports.
• Monitor title timelines, request updates when titles are stale, and manage gap searches as needed.
• Upload and maintain accurate records in Perfect Practice and client systems (ICE, Tempo, ADR).
• Ensure filed complaints and summons are processed promptly and accurately.
• Support Title Examiners and Complaint Legal Assistants by following up on document requests and verification items.
• Monitor shared inboxes and ensure timely, professional responses to internal and external inquiries.
• Assist with other projects and administrative duties as assigned by your manager.

• 2–4 years of experience as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation experience preferred).
• High school diploma required; college degree preferred.
• Exceptional attention to detail, organization, and multitasking skills.
• Proficient in Microsoft Office Suite; experience with Perfect Practice, ICE, Tempo, or ADR is a plus.
• Excellent written and verbal communication skills.
• Demonstrated ability to meet deadlines in a fast‑paced, high‑volume environment.
• Professional demeanor with a strong commitment to confidentiality and client service.

• Primarily desk‑based position with frequent computer use.
• May occasionally involve standing, walking, or carrying files.

At Diaz Anselmo & Associates you’ll be part of a dynamic and supportive legal team dedicated to excellence in service and compliance. We offer opportunities for professional growth, a collaborative culture, and a workplace that values integrity and initiative.

If you’re ready to contribute to a team that plays a vital role in the legal and real estate process, we’d love to hear from you! Apply Today!