Senior Administrative Project Coordinator; Resources

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand.

This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.
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In the role of Senior Administrative Project Coordinator (Resources), we'll count on you to provide advanced project coordination, resource management, and operational support for complex projects. Partners with project managers and leadership to oversee project reporting, financial administration, resource planning, process improvements, and project delivery functions while serving as a key resource for project teams.

Core Project Coordination and Communication

• Lead project coordination and administrative support activities for large, complex, and high-profile projects.
• Independently manage project documentation, deliverables, reports, specifications, correspondence, and presentations throughout the project lifecycle.
• Establish, maintain, and audit project filing systems to ensure compliance with HDR quality standards, client requirements, and document management procedures.
• Participate in project meetings, document key decisions and action items, and ensure timely follow-up and resolution of outstanding tasks.
• Serve as a primary administrative point of contact for project teams, clients, subconsultants, and internal stakeholders.
• Coordinate major project reviews, client meetings, workshops, presentations, and project startup activities.
• Oversee shared project email inboxes and communication workflows to ensure responsiveness and consistency.
• Manage project document transfers, submissions, and deliverables while maintaining version control and quality standards.
• Anticipate project needs and proactively identify solutions to support project delivery and team effectiveness.
• Mentor and provide guidance to junior administrative and project coordination staff.

Project Reporting and Management Support

• Serve as a trusted resource to Project Managers by coordinating project execution activities and helping to manage project deliverables, schedules, and priorities.
• Develop and maintain project tracking systems for action items, milestones, deliverables, and performance metrics.
• Prepare and analyze project reports, dashboards, workload summaries, and management updates for project leadership.
• Monitor project performance indicators and identify risks, concerns, or trends requiring management attention.
• Coordinate project review meetings with Practice, Group, Area, and Operations Leadership and prepare supporting documentation.
• Lead administrative aspects of subconsultant coordination, including contract tracking, work authorization monitoring, invoicing support, and deliverable management.
• Support project startup, project closeout, and contract administration activities.

Financial and Resource Management Functions

• Partner with Project Managers and Project Accountants to monitor project financial performance and support overall project health.
• Review project financial information for accuracy and assist in identifying budget, invoicing, or revenue recognition concerns.
• Lead preparation and coordination of project accruals, forecasting updates, and financial reporting requirements.
• Develop and maintain resource planning tools, utilization reports, staffing forecasts, and workload projections.
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